M&C Review


COUNCIL ACTION:  Approved on 9/26/2017 

DATE: 9/26/2017 REFERENCE NO.: **P-12102 LOG NAME: 13P17-0449 FORD F450 AND F550 TRUCKS JPB PMD
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Purchase of Seventeen Ford F-450 and F-550 Trucks from Grande Ford Truck Sales, Inc., Doing Business as Grande Truck Center, in an Amount Up to $1,582,257.00 Using BuyBoard Cooperative Purchasing Contract No. 521-16 for Multiple City Departments (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize the purchase of seventeen Ford F-450 and F-550 trucks from Grande Ford Truck Sales, Inc., doing business as Grande Truck Center, in an amount up to $1,582,257.00 using BuyBoard Cooperative Purchasing Contract No. 521-16 for multiple City departments.

 
DISCUSSION:

Three City Departments will use these trucks to replace older trucks that have been deemed no longer economically feasible to maintain.  The allocation of vehicles is as follows:  eight F-550 Service Body trucks with aerial lifts (bucket trucks) will be used for the repair and maintenance of the City's street lights by the Transportation and Public Works Department; seven F-450 Service Body trucks with various attachments will be used for the repair and maintenance of the City's streets by the Transportation and Public Works Department; one F-450 Service Body truck will be used to maintain the City's water system by the Water Department; and one F-550 Service Body truck will be used by the Fire Department at the training or supply facility.  Service Body trucks are designed to transport personnel and tools from one site to another, whereas those with aerial lifts also allow the technician to reach street lights and/or traffic lights for repairs.  The old units will be sold at auction upon delivery and acceptance of the new units.

TOTAL COST OF OWNERSHIP - $2,457,436.00 will be the cost over the average service life of 12.3 years (TCO tabulation is attached).  These trucks meet required specifications and are expected to operate satisfactorily during its average service life.  Warranty information, manufacturer's statement of origin (if applicable) and an original sales invoice will accompany the new unit upon receipt to the City.

PRICE ANALYSIS - There are no previous price comparisons for these configurations of trucks.  Property Management reviewed the price and determined it to be fair and reasonable.

COOPERATIVE PURCHASE - State law provides that a local government purchasing item(s) under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items.  BuyBoard Cooperative Purchasing Contract No. 521-16 has been competitively bid to increase the purchasing power of government entities and simplify the process.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.  

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current Capital budget, as appropriated of the Vehicle Equipment Replacement Fund and the Water Capital Projects Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

BQN\17-0449\JPB
TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Aaron Bovos (8517)
Additional Information Contact:
Cynthia B. Garcia  (8525)
John Padinjaravila Baby (2279)

 
 
ATTACHMENTS
  17-0449 Grande Truck Form 1295.pdf
  17-0449 TCO.pdf