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| COUNCIL ACTION: Approved on 9/26/2017 - Ordinance No. 22924-09-2017 |
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| DATE: |
9/26/2017 |
REFERENCE NO.: |
**C-28399 |
LOG NAME: |
21CHANGE ORDER 1 COWTOWN COLISEUM HVAC REPAIRS |
| CODE: |
C |
TYPE: |
CONSENT |
PUBLIC HEARING: |
NO |
| SUBJECT: |
Authorize Acceptance of $276,335.00 from Rodeo Plaza, Inc., and Adopt an Ordinance Increasing Estimated Receipts and Appropriations in the Culture & Tourism Capital Project Fund in the Amount of $276,335.00 Received from Rodeo Plaza, Inc., for the Purpose of Funding Change Order No. 1 and Authorize the Execution of Change Order No. 1, in the Amount of $276,335.00 with DMI, Corp. d/b/a Decker Mechanical, Inc., to Install Suspended HVAC Equipment and Other Related Modifications to the Base Bid (COUNCIL DISTRICT 2)
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| RECOMMENDATION: |
It is recommended that the City Council:
1. Authorize the acceptance of $276,335.00 from Rodeo Plaza, Inc.;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Culture & Tourism Capital Project Fund in the amount of $276,335.00 received from Rodeo Plaza, Inc., for the purpose of funding the Change Order No. 1; and
3. Authorize execution of Change Order No. 1, in the amount of $276,335.00 with DMI, Corp. d/b/a Decker Mechanical, to install suspended HVAC equipment and other related modifications to the base bid.
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| DISCUSSION: |
On June 20, 2017, the City Council authorized execution of a construction contract with DMI, Corp. d/b/a Decker Mechanical, in an amount Not to Exceed $3,071,143.00, for the Cowtown Coliseum HVAC Renovation and the Fire Alarm Replacement, for a Total Anticipated Project Cost of $3,276,765.00 (M&C C-28295).
The proposals contained a number of alternatives that would include the suspension a portion of the HVAC equipment and make other improvements desired by the tenant. Rodeo Plaza, Inc., has offered to fund the incorporation of these changes by donating the amount of $276,335.00, which includes a 7.5 percent contingency. At the close of the project, any unspent portions of this contingency will be returned to Rodeo Plaza, Inc. The attached Ordinance increases estimated receipts and appropriations in the Culture & Tourism Capital Project Fund in the amount of $276,335.00 received from Rodeo Plaza, Inc., for the purpose of funding the Change Order No. 1.
Change Order No. 1, in the amount of $276,335.00 will increase the contract amount to $3,347,478.00, an increase of 9.0 percent. The revised overall project costs are expected to be as described in table below:
| Cowtown Coliseum HVAC Renovation & Change Order No.1 | TOTALS | | Engineering Design Services | $88,200.00 | | Project Management, Bid Advertisement, etc. | $13,000.00 | Design Phase Total | $101,200.00 | | Construction Contract (including 7.5 percent of Base Bid as Owner's Construction Allowance) | $3,071,143.00 | | Construction Contract - Change Order #1 | $276,335.00 | | Project Administration Cost: Project Management, Materials Testing, Contingency, Etc. | $104,422.00 | Construction Phase Total | $3,451,900.00 | PROJECT TOTAL | $3,553,100.00 |
Building and Trade Permit Fees are waived for this project.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services for the source(s) where subcontracting or supplier opportunities are negligible.
The Cowtown Coliseum is located in COUNCIL DISTRICT 2, but serves all Fort Worth residents in ALL COUNCIL DISTRICTS.
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| FISCAL INFORMATION/CERTIFICATION: |
The Director of Finance certifies that upon approval of the above recommendation funds are available in the Culture & Tourism Capital Project Fund and the DFW Revenue Share Capital Project Fund. Prior to an expenditure being incurred, the participating department has the responsibility to verify the availability of funds. |
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| Submitted for City Manager's Office by: |
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