The City of Fort Worth (City) will use this Agreement to provide a Flood Warning Software (FWS) system for the Transportation and Public Works Department (TPW). This Agreement will provide installation and implementation of a FWS system, migration of historical data, documentation and training and testing services. The new FWS system will significantly improve the current flood warning system and will enhance existing water level and weather sensors. The FWS system will significantly bolster the City's emergency flood response, streamline maintenance of the flood warning system and make the system more reliable and user-friendly. The cost associated with purchase of the FWS are part of City's match of the grant received from the Texas Water Development Board to enhance flood warning for the City of Fort Worth as authorized by M&C G-18750 (approved June 7, 2016). BID ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star-Telegram on Wednesdays between February 8, 2017, February 15, 2017, February 22, 2017, March 1, 2017 and March 8, 2017. The evaluation factors included company qualifications, functionality and usability, professional service, weight of raw score from proposer response form and cost. Four hundred twenty-one vendors were solicited from the purchasing vendors database system and sixteen non-registered vendors were solicited via email. Three responses were received. The proposals received were reviewed by an evaluation committee consisting of staff from the TPW and Information Technology Solutions Departments. The proposal from OneRain, Inc., was found to present the best value to the City.
PRICE ANALYSIS - The City has no previous purchase history for the features offered with this software. Staff reviewed OneRain, Inc., prices and determined the pricing to be fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager and does not require specific City Council approval as long as sufficient funds have been appropriated.
CONTRACT TERMS - Upon City Council's approval, the initial term of the Agreement shall be two years from date of execution.
RENEWAL OPTIONS - The Agreement may be renewed for up to three additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE OFFICE - A waiver of the goal for the MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE office in accordance with the BDE Ordinance because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. |
