M&C Review


COUNCIL ACTION:  Approved on 8/15/2017 - Ordinance No. 22829-08-2017

DATE: 8/15/2017 REFERENCE NO.: **C-28331 LOG NAME: 60CDWRA4-KHA
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Amendment No. 4 to City Secretary Contract No. 39975, an Engineering Agreement with Kimley-Horn and Associates, Inc., in the Amount of $269,000.00 for a Revised Contract Amount of $2,219,415.00 for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvement Project and Adopt Appropriation Ordinance (COUNCIL DISTRICT 3)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water Capital Fund in the amount of $430,000.00 from available funds; and

2.  Authorize execution of Amendment No. 4 to City Secretary Contract No. 39975, an Engineering Agreement with Kimley-Horn and Associates, Inc., in the amount of $269,000.00 for a revised contract amount of $2,219,415.00 for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements project. (City Project No. 01468).      

 
DISCUSSION:

On February 9, 2010, Mayor and Council Communication (M&C C-24094) the City Council authorized an Engineering Agreement with Kimley-Horn and Associates, Inc., in the amount of $1,072,250.00 for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements. The Agreement was subsequently revised by three amendments totaling $878,165.00 as follows: Amendment No. 1 in the amount of $46,995.00 administratively authorized on March 17, 2014, Amendment No. 2 in the amount of $261,070.00 authorized August 5, 2014 (M&C C-26903), and Amendment No. 3 in the amount of $570,100.00 authorized September 20, 2016 (M&C C-27934).

Amendment No. 4 will provide for the necessary design to alleviate complaints of low water pressure from customers located in the western part of the Westside 2 Pressure Plane, south and east of the Western Hills North neighborhood to increase water pressure in the indicated areas. It is necessary to transfer a portion of the existing Westside 2 Pressure Plane to the adjacent Westside 3 Pressure Plane which has a higher operating pressure.

The proposed pressure plane transfer and system improvements in the western part of the Westside 2 Pressure Plane will necessitate the installation of water mains and appurtenances on the following streets and easement:

Street

From

To

Elizabeth Lane

Cherry Lane

Reagan Drive

Ruby Place

Ramona Drive

Joyce Drive

Joyce Drive

Slocum Avenue

Arbor Avenue

Bangor Drive

Slade Boulevard

William Road

Arbor Avenue

Joyce Drive

Alta Mere Drive

Easement Between Calmont Avenue and Camp Bowie Boulevard

Alta Mere Drive  

Lackland Road

M/WBE OFFICE: Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 20 percent M/WBE participation on this Amendment No. 4.

In addition to the increased contract costs, $161,000.00 in additional funds are required for project management and real property acquisition costs associated with Amendment No. 4.

Engineering for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements is one component of the overall project that includes project management, utility coordination, construction, material testing, inspection, and contingencies. The overall project budget is $12,042,580.00.

This project will have no impact on the Water Department's operating budget when complete.

The project is located in COUNCIL DISTRICT 3.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water Capital Fund. The Fiscal Year 2017 Water Operating Fund Budget includes appropriations of $21,060,000.00 for the purpose of providing Pay-As-You-Go funding for Water Capital Projects. After this transfer for Fiscal Year 2017, the balance will be $2,108,573.00.

Appropriations for Cultural District/Will Rogers Area Water and Sanitary Sewer Improvement Project by Funds consist of the following:

Fund

Existing Appropriations

Additional   Appropriations

Project Total*

Water & Sewer Bond 2015A Fund 56007

$1,772,418.00        

$0.00

$1,772,418.00

Water Capital Fund 59601

$6,364,512.00

$430,000.00

$6,794,512.00

Sewer Capital Fund - Legacy 59607

$3,234,652.00

$0.00

$3,234,652.00

Project Total

$11,371,582.00

$430,000.00

$11,801,582.00


* Numbers rounded for presentation purposes.







TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Kara Shuror (8819)
Additional Information Contact:
John Kasavich (8480)

 
 
ATTACHMENTS
  60CDWRA4 KHA Form 1295.pdf
  60CDWRA4 KHA Map01.pdf
  60CDWRA4-KHA_60_AO_17.docx