M&C Review


COUNCIL ACTION:  Approved on 9/26/2017 - Ordinance Nos. 22909-09-2017 & 22910-09-2017

DATE: 9/26/2017 REFERENCE NO.: **G-19108 LOG NAME: 04CAPITAL PROJECT TRANSFERS
CODE: G TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Acceptance of the Verizon Reimbursement in the Amount of $199,200.00, Acceptance of Dell Salvage Payment in the Amount of $106,081.10, Adopt Appropriation Ordinance Increasing Estimated Receipts in the Information Systems Fund in the Amount of $305,281.10, Transfer from Information Systems Fund to the Information Technology Systems Capital Projects Fund in the Amount of $305,281.10 and Adopt Appropriation Ordinance Increasing Estimated Receipts and Appropriations in the Information Technology Systems Capital Projects Fund in the Amount of $305,281.10 (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize acceptance of Verizon reimbursement in the amount of $199,200.00 to reimburse IT Solutions' expenditures of reimbursement-eligible equipment and other charges;

2.  Authorize acceptance of Dell payment in the amount of $106,081.10 for salvaged computer equipment;

3.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in Information Systems Fund in the amount of $305,281.10;

4.  Authorize the transfer of $305,281.10 from the Information Systems Fund to the Information Technology Systems Capital Projects Fund to support capital projects.

5.  Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Information Technology Systems Capital Projects Fund in the amount of $305,281.10 for Future IT Capital Projects.

 
DISCUSSION:

Information Technology (IT) Solutions received two reimbursements from eligible programs. Verizon reimbursed IT Solutions for mobile device charges as part of a newly negotiated Agreement.  In addition, IT Solutions received several payments from Dell totaling $106,081.10 for computer equipment that had reached its end of life expiration.  The devices were no longer repairable or functioning.  The items were sold to Dell as salvage.  

Staff recommends these funds totaling $305,281.00 be transferred to the Information Systems Capital Projects Fund.  It will be reserved in the Future IT Capital Project to be incorporated into the Fiscal Year 2019 Capital Plan.

This M&C does not request approval of a contract with a business entity.





 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the IT Capital Projects Fund.  The Information Technology Solutions Department is responsible for the verification of available funds prior to an expense being incurred.


TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Kevin Gunn (8781)
Additional Information Contact:
Steve Streiffert (2221)

 
 
ATTACHMENTS
  04Capital Project Transfers Recom 3.docx
  04Capital Project Transfers Recom 5.docx