Authorize Non-Exclusive Purchasing Agreements for Paint Products with Kelly-Moore Paint Company,  Inc., Doing Business as Kelly-Moore Paints, PPG Architectural Finishes, Inc., and the Sherwin-Williams Company for All City Departments for a Combined Annual Amount Up to $375,000.00 (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize non-exclusive Purchasing Agreements for paint products with Kelly-Moore Paint Company Inc., doing business as Kelly-Moore Paints, PPG Architectural Finishes, Inc., and the Sherwin-Williams Company for all City departments for a combined annual amount up to $375,000.00 and authorize renewal options.

City of Fort Worth (City) departments will use these Agreements to purchase products, such as paint, lacquer and varnish, as needed to improve and maintain City facilities and sports turf.

The Invitation to Bid consisted  of detailed specifications describing types and quality of paint products acceptable to the City.  No guarantee was made that specific quantities would be purchased.  Over the last three years, City departments have purchased an average of $275,000.00 annually.  Departments request $375,000.00 to ensure available spending capacity due to increased pricing.

City Staff recommends multiple awards to guarantee product availability and that color matching requirements are met.  Not all departments responsible for maintaining city facilities use the same manufactured brand, and limiting options could increase staff time on minor touch-ups because a whole wall or even an entire room may need to be re-painted to ensure color and sheen consistency.

BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram on May 3, 2017, May 10, 2017 and May 17, 2017.  Two hundred and fourteen (214) vendors were solicited from the purchasing system; three bid responses were received.

BID TABULATION - See attached Bid Tabulation.

PRICE ANALYSIS - The new bid prices average 14 percent to 38 percent higher than the 2011 prices currently paid by the City. The increased pricing is due to rising manufacturing costs, increased pricing of dyes/tints, and supply and demand.  Staff finds the new pricing reasonable.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

AGREEMENT TERM - Upon City Council's approval, this Agreement shall begin on August 16, 2017 and end on August 15, 2018.

RENEWAL OPTIONS - The Agreements may be renewed for up to four additional one-year terms at the City's option.  This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.