It is recommended that the City Council authorize a purchase agreement with OverDrive, Inc., in an annual amount up to $500,000.00 for electronic books, audiobooks, video, and related services for the Fort Worth Library and authorize renewal options.

The Fort Worth Library (Library) will use this Agreement with OverDrive, Inc., (OverDrive) to continue providing e-books and other e-resources to Fort Worth residents. Patrons with a valid Fort Worth Library card can access these digital resources via the Library's website from anywhere in the United States.  OverDrive offers e-books, e-audiobooks, and streaming video for adults, teens, and children in English and Spanish.  OverDrive also maintains the website portal cardholders use to access the Library's OverDrive content. Last year Fort Worth residents borrowed over 465,000 e-books, e-audiobooks, and streaming videos, accounting for over 12 percent of the Library's total annual circulation.

OverDrive is the only e-book vendor that provides the popular Kindle format to libraries, as well as access to other popular titles and series. Because OverDrive is the only vendor providing these select services, it is a sole-source vendor pursuant to Texas Government Code 252.022(7). A procurement from a vendor that is subject to section 252.022(7) of the Local Government Code is exempt from competitive bidding.

PRICE ANALYSIS - The Library estimates that approximately $500,000.00 will be spent for content and support services each year. No guarantee was made that a specific amount of these products or services would be purchased. The Library Department certifies that the prices are fair and reasonable.

AGREEMENT TERMS – Upon City Council's approval, the Agreement will begin July 1, 2017 and expire June 30, 2018.

M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

RENEWAL OPTIONS – This Agreement may be renewed for two additional two-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.