It is recommended that the City Council authorize a contract with Suez Treatment Solutions, Inc., for ozone generator equipment and preventative maintenance for a total amount up to $800,000.00 for the initial term for the Water Department.

The Water Department will use this contract to purchase original equipment manufacturer (OEM) Ozonia ozone generator equipment and preventative maintenance necessary for Water Treatment facilities throughout the City.

RFP ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star-Telegram every Wednesday from April 19, 2017 through May 17, 2017.  The evaluation factors consisted of reputation of the proposer's goods and services, overall ability to respond and meet specifications of the project, proposer's past relationship with the City and proposed contract price.  Twenty-nine vendors were solicited from the purchasing vendor database system; two responses were received.  The proposals were reviewed by an evaluation committee consisting of Staff from the Water Production Department.  The proposal from Suez Treatment Solutions, Inc., was determined to present the best value to the City.

PRICE ANALYSIS - There is no recent purchase of OEM Ozonia ozone generator equipment to compare pricing.  No guarantee was made that a specific amount of equipment or services would be purchased.  However, Water Department may spend up to $800,000.00 with the contractor during the initial term of this Agreement.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the MBE Office, in accordance with the BDE ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount of up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

CONTRACT TERMS - Upon City Council's approval, the contract will begin upon complete execution and expire on June 20, 2018.

RENEWAL OPTIONS - This contract may be renewed for up to four successive one-year periods under the same terms and conditions.  The renewals will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.