M&C Review


COUNCIL ACTION:  Approved on 6/20/2017 

DATE: 6/20/2017 REFERENCE NO.: C-28292 LOG NAME: 20STAFF EXTENSION CONTRACT LOCKWOOD, ANDREWS & NEWNAM INC
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Professional Services Agreement with Lockwood, Andrews and Newnam, Inc., in an Amount Not-To-Exceed $1,500,000.00 to Provide Full-Time Project Management Staff Extension Services for a Performance Period Up To Twenty-Four Months for the Transportation and Public Works Department (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of a Professional Services Agreement with Lockwood, Andrews and Newnam, Inc., in an amount not to exceed $1,500,000.00 for project management staff extension services.

 
DISCUSSION:

The proposed Staff extension consulting services will be utilized to meet current and projected capacity needs based upon projected workload. The not-to-exceed budget allows services for up to a twenty-four month performance period to achieve needed resource capacity to manage the current and growing volume of transportation capital improvement projects. The staff extension will be fully integrated into the City's Capital Delivery Division.

A critical element to meeting the expectations of cost-effective, value-driven, reliable delivery of projects is resource capacity. The Department of Transportation and Public Works (TPW) is currently managing the delivery of the 2014 Bond Program along with numerous additional projects advanced through Community Facilities Agreement and other funding sources.

On May 1, 2017, TPW issued a Request for Qualifications (RFQ) to a list of pre-qualified consultants created through a prior City solicitation for professional services in January 2017.  Eleven responses were received and evaluated.  Lockwood, Andrews and Newnam, Inc., was selected as the firm best qualified to provide program management staff extension services.  Funding for this work effort is included in each of the projects that are assigned; no new money is being assigned/appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible.

This contract serves ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funding will be available in various capital projects utilizing the professional staffing services Agreements from various capital funds on a project by project basis.  It is the participating departments' responsibility to verify the availability of funds prior to the use of these services or the expenditure of funds.


TO
    Fund Department
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Account Project
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Program Activity Budget
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Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
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Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Kim Arnold (2252)

 
 
ATTACHMENTS
  Form 1295 Lockwood.pdf