M&C Review

COUNCIL ACTION:  Approved on 6/20/2017 
DATE: 6/20/2017 REFERENCE NO.: **C-28279 LOG NAME: 202017 TRAFFIC SIGNAL INFRASTRUCTURE
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Unit Price Contract with EAR Telecommunications, LLC, in the Amount Up to $500,000.00 for Task Order Construction Services for Traffic Signal Infrastructure Improvements (ALL COUNCIL DISTRICTS)
RECOMMENDATION:

It is recommended that the City Council authorize the execution of a Unit Price Contract with EAR Telecommunications, LLC, in the amount up to $500,000.00 for task order construction services for traffic signal infrastructure improvements with a term of one-year and providing for two renewal options at the earlier expiration of the funds or time.
 
DISCUSSION:

This contract will provide for construction services on an as-needed (task order) basis for the construction of traffic signal infrastructure improvements such as the installation of conduit, traffic signal pole foundations, ground boxes, signal equipment and curb ramps. The contract amount is capped at $500,000.00, but may be increased or decreased due to the amount of work ordered through change orders. The project was bid in a low bid format to determine unit prices to be paid when task orders are issued.

Notice of bids was published in the Fort Worth Star-Telegram on April 13, 2017 and April 20, 2017. On May 4, 2017, two companies submitted a bid as follows:

CONTRACTORS BID:
EAR Telecommunications, LLC                 $729,193.65
Durable Specialties, Inc.                            $1,088,105.00

EAR Telecommunications, LLC, has been determined to be a responsive bidder and the unit prices in the bid were compared to recent, similar projects. Staff feels the unit prices submitted by EAR Telecommunications, LLC, are fair and competitive.

M/WBE OFFICE:  EAR Telecommunications, LLC, is in compliance with the City's BDE Ordinance by committing to 10 percent MBE participation. The City's MBE goal on this project is 10 percent.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation funds will be available in the current operating budget, as appropriated, of the Transportation and Public Works Department, further, funds will be available in various capital projects, on a project by project basis, and that prior to an expenditure being made the participating Department has the responsibility to validate the availability of funds.






TO
    Fund Department
ID		 Account Project
ID		 Program Activity Budget
Year		 Reference #
(Chartfield 2)		 Amount

FROM
    Fund Department
ID		 Account Project
ID		 Program Activity Budget
Year		 Reference #
(Chartfield 2)		 Amount
Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Samuel Werschky (6080)
 
 
ATTACHMENTS
  EAR Telecommunications Form 1295.pdf