The Information Technology Solutions Department (ITS) will use these Agreements to purchase equipment, software and services to support the City's technology infrastructure and systems. This purchasing authority will support routine technology purchases such as software, audio visual equipment and other technology needs for all City departments.
Authorized vendors are MCCi, LLC, V.P. Imaging, Inc. d/b/a Docunav Solutions and SHI/Government Solutions, Inc. These Agreements shall be non-exclusive and the City does not guarantee that a specific amount will be spent with the vendors. Orders for these items will be placed on an as-needed basis based on best value in terms of price, quality, performance and availability.
PRICE ANALYSIS - Staff certifies that the products meet specifications and the prices are fair and reasonable.
COOPERATIVE PURCHASES - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state law requiring that the local government seek competitive bids for purchase of the item(s). Texas Association of School Boards (TASB) contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager for an amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council's approval, this Agreement shall commence on June 14, 2017 and shall expire, to correspond with the terms of the cooperative contract. Contract No. 498-15 expires December 21, 2017, Contract No. 465-14 expires September 30, 2017 and Contract No. 482-15 expires April 30, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for up to one additional one-year terms, in accordance with the terms of the TASB Contract Nos. 482-15, 465-14, and 498-15 or applicable successive TASB contracts for the same services at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. |
