M&C Review


COUNCIL ACTION:  Approved on 10/17/2017 

DATE: 10/17/2017 REFERENCE NO.: C-28439 LOG NAME: 21SECOND ANIMAL CARE AND CONTROL FACILITY
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Professional Service Agreement with Pierce Goodwin Alexander Linville, Inc., in an Amount Not to Exceed $1,123,995.00, for Planning and Design Related to the New Second Animal Care and Control Facility, for a Total Anticipated Design Project Cost of $1,303,900.00 (2014 Bond) (COUNCIL DISTRICT 7)


RECOMMENDATION:

It is recommended that the City Council authorize execution of a Professional Service Agreement with Pierce Goodwin Alexander Linville, Inc., in an amount not to exceed $1,123,995.00, for planning and design related to the New Second Animal Care and Control Facility, for a total anticipated design project cost of $1,303,900.00.  

 
DISCUSSION:

The 2014 Bond Program, approved by the citizens of Fort Worth, includes funds for the design of a new animal care and control facility in north Fort Worth, which would house approximately 100 animals.  The construction of this facility is proposed to be included in the 2018 Bond Program.

A request for Statements of Qualifications (SOQs) was advertised in the Fort Worth Star-Telegram on Thursday, March 16 and March 23, 2017.  The SOQs were due Thursday, April 20, 2017.  The City received six SOQs from qualified architectural firms.  The selection committee included representatives from two local allied community agencies, Code Compliance Department, M/WBE Office and Property Management Department.  The firms submitting SOQs were:

Bennett Benner Partners, Inc.
Franz Architects, Inc.
Komatsu-Rangel, Inc.
Pierce Goodwin Alexander Linville, Inc.
Quorum Architects, Inc.
Shelter Planners of America, Inc.

The six Statements of Qualification were reviewed and the selection team met on April 28, 2017 to create a short list for interviews.  The interviews were conducted on May 24, 2017.  Based on this short listing and interview process, the selection team recommends award of the professional services Agreement to Pierce Goodwin Alexander Linville, Inc.

Interview Criteria

Pierce Goodwin Alexander Linville, Inc.

Shelter Planners of America

Quorum Architects, Inc.

Experience with Animal Services Need Assessments

19

16

10

Qualification & Experience of Staff

19

17

14

Experience with Animal Shelter or Veterinary Hospital Deign

10

9

7

Client References

9

8

8

Accurate Cost Estimating

10

9

8

Experience working with the City of Fort Worth

10

10

14

M/WBE Plan

5.0

6.5

6.5

TOTAL

82.0

74.0

67.5



The overall project costs are expected to be as described in the table below:
  

Second Animal Care and Control

TOTALS

Architectural & Engineering Design, Geotechnical Reports

$1,123,995.00

Project Management, Survey,  Platting, Special Studies, Public Meetings, Design Contingency, etc.

$179,905.00

PROJECT DESIGN TOTAL

$1,303,900.00


This project will include the use of 2014 Bond Funds.  Available resources within the General Fund will be used to provide interim financing for these expenses until debt is issued.  Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official intent to reimburse, that was adopted as part of the ordinance canvassing the bond election (Ordinance no. 21241-05-2014) and subsequent events taken by the Mayor and Council.

In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building and Trade permit fees are waived for this project.


M/WBE OFFICE - Pierce Goodwin Alexander Linville, Inc. (PGAL, Inc.) is in compliance with the City's BDE Ordinance by committing to 27 percent SBE participation.  The City's SBE goal on this project is 25 percent.

The Second Animal Care and Control Facility is anticipated to be located in COUNCIL DISTRICT 7.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available within the existing appropriations of the 2014 Bond Fund for these expenditures and that prior to an expenditure being made, the participating Department has responsibility to validate the availability of funds.







TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Brian Glass (8088)

 
 
ATTACHMENTS
  PGAL 1295.pdf