M&C Review


COUNCIL ACTION: Approved on 4/18/2017 - Ordinance No. 22681-04-2017

DATE:	4/18/2017	REFERENCE NO.:	**C-28194	LOG NAME:	60MCM365PH2-HALFF
CODE:	C	TYPE:	CONSENT	PUBLIC HEARING:	NO
SUBJECT:	Authorize Execution of an Engineering Agreement with Halff Associates, Inc., in the Amount of $291,579.00 for Marine Creek Drainage Basin Parallel Interceptor Phase II Improvements at Various Locations Within the Marine Creek Drainage Basin, Engineering and Design Services Provide for Staff Costs, Property Acquisition, Utility Coordination and Material Testing, and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2)

RECOMMENDATION:

It is recommended that the City Council:

1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of $431,579.00 from available funds; and

2. Authorize execution of an Engineering Agreement with Halff Associates, Inc., in the amount of $291,579.00 for the Marine Creek Drainage Basin Parallel Interceptor Phase II Improvements at Various Locations within the Marine Creek Drainage Basin (City Project No. 100274).

DISCUSSION:

This Mayor and Council Communication (M&C) is to authorize the preparation of plans and specifications for the installation of a parallel sewer main for Marine Creek Drainage Basin Parallel Interceptor (M-365) Phase II within the Marine Creek Basin from Ten Mile Bridge Road to Huffiness Boulevard.

Halff Associates, Inc., proposes to provide the necessary design services for a lump sum fee of $291,579.00. Staff considers the proposed fee to be fair and reasonable for the scope of services proposed.

In addition to the contract amount, $140,000.00 is required for project management, utility coordination, real property acquisition and material testing.

Engineering for the Marine Creek Drainage Basin Parallel Interceptor Phase II Improvements at Various Locations within the Marine Creek Drainage Basin is one component of the overall project that includes project management, easement acquisition, utility coordination, material testing, inspection, construction and contingencies. The overall project budget is $5,830,628.00. Design is expected to start in July 2017 and be completed by February 2018. Construction is anticipated to commence in August 2018 and be completed by October 2019. This project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.

This project will have no impact on the Water Department's operating budget.

M/WBE OFFICE: Halff Associates, Inc., is in compliance with City's BDE Ordinance by committing to 12 percent SBE participation. The City' s SBE goal on this project is 10 percent.

The project is located in COUNCIL DISTRICT 2, Mapsco 32Y, 46C, 46D, 46H, 46M and 47J.

FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water Capital Projects Fund. The Fiscal Year 2017 Water Operating Budget includes appropriations of $31,636,073.00 for the purpose of providing Pay-As-You-Go funding for Sewer Capital Projects. After this transfer for Fiscal Year 2017, the balance will be $13,384,090.00.

Appropriations for Marine Creek Drainage Basin Parallel Interceptor Phase II Project by Fund will consist of the following:

Fund
Current Appropriations
Proposed Appropriations
Project Total*
Water Capital Projects Fund 56002
$0.00
$431,579.00
$431,579.00
Project Total
$0.00
$431,579.00
$431,579.00
* Numbers rounded for presentation purposes.

TO
	Fund	Department ID	Account	Project ID	Program	Activity	Budget Year	Reference # (Chartfield 2)	Amount

FROM
	Fund	Department ID	Account	Project ID	Program	Activity	Budget Year	Reference # (Chartfield 2)	Amount

Submitted for City Manager's Office by:

Jay Chapa (5804)

Originating Department Head:

John Carman (8246)

Additional Information Contact:

Roberto C. Sauceda (2387)

ATTACHMENTS

60MCM365PH2 HALFF form 1295.pdf

60MCM365PH2 HALFF MAP.pdf

60MCM365PH2_HALFF_WATER CAP PROJ. FUND_AO17 .docx