The Water Department will use these new 2018 Peterbilt trucks with Gapvax sewer bodies for the repair and maintenance of the City's water system. The new units will be replacements for old units that can no longer be economically maintained. The old units will be sold at auction upon delivery and acceptance of the new units.
The new units meet required specification and are expected to operate satisfactorily during their service life of 12 years for each unit. Warranty information, manufacturer's Statement of Origin, and original sales invoice will accompany the new units upon delivery to the 4100 Columbus Trail facility.
TOTAL COST OF OWNERSHIP (TCO) - $884,816.00 over service life of 12 years (see attached TCO tabulation).
PRICE ANALYSIS - The price offered is 27 percent higher than a similar purchase awarded by City Council on May 24, 2011 (M&C P-11239). Staff reviewed the pricing and determined it to be fair and reasonable.
DELIVERY - The new units will be delivered within 150 days after receipt of a purchase order.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item(s) under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item(s). Buyboard contracts have been competitively bid to increase and simplify the purchasing power of government entities.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.