The Property Management Department will purchase a total of 19 utility vehicles for various City of Fort Worth Departments. Of the 19 vehicles, 14 shall be replacements for existing vehicles that can no longer be economically maintained and 5 shall be additions to the Fleet. The City will acquire these vehicles using Buyboard Contract No. 447-14 and Texas Multiple Award Schedule (TXMAS) Contract TXMAS-9-78040. The vehicles include 5 Kawasaki Mule Pros, 5 Club Car Villagers, 3 Club Car Carryall 700 Electric Units and 6 Club Car Carryall 300 Electric Units.
The Code Compliance Department will use one vehicle at various City of Fort Worth Drop-off and Pickup Stations. The Fire Department (FD) will use four of the vehicles for travel within the FD training facilities. The Water Department will use three of the vehicles to travel within on-site locations and the Public Events Department will use nine of the vehicles to travel throughout the Will Rogers facility. The old vehicles will be sold at auction upon delivery and acceptance of the new vehicles.
The vehicles meet required specifications and are expected to operate satisfactorily during their service life of eight years and 5,000 hours for each vehicle. Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new vehicles upon acceptance and delivery to the 4100 Columbus Trail facility.
TOTAL COST OF OWNERSHIP (TCO) - $416,416.00, over service life of eight years (see attached TCO tabulation).
PRICE ANALYSIS - The City has no comparable price history for utility vehicles with these configurations. The pricing has been reviewed by Staff and deemed fair and reasonable based on current market values.
DELIVERY - The vehicles will be delivered within 90 days after receipt of a purchase order.
COOPERATIVE PURCHASE - State law provides that a local government purchasing item(s) under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item(s). Buyboard and TXMAS contracts have been competitively bid to increase and simplify the purchasing power of government entities.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.