The Property Management Department will use this Agreement to purchase original equipment manufacturer (OEM) Caterpillar heavy equipment replacement parts, maintenance and service repairs from the authorized service facility Holt Texas LTD d/b/a Holt Cat. Caterpillar heavy equipment is used for various purposes at construction sites throughout the City.
COOPERATIVE PURCHASE - State law provides that a local government purchasing item(s) under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item(s). Buyboard contracts have been competitively bid to increase and simplify the purchasing power of government entities.
PRICE ANALYSIS - Pricing remains the same as the previous Agreement. Staff reviewed the pricing and determined it to be fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this Agreement will begin on April 12, 2017 and end on November 30, 2017 to coincide with the Buyboard contract dates.
RENEWAL OPTIONS - This Agreement may be renewed for up to two successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.