The Cowtown Coliseum (Coliseum) is an approximately 3,400 seat multi-purpose arena constructed in 1908 and refurbished in 1986. The facility is owned by the City. The City Council authorized a Lease Agreement with Rodeo Plaza, Inc., for the use, management and operation of the Cowtown Coliseum Mayor and Council Communication (M&C) L-15972. The lease obligates the City to pay for all Heating, Ventilating and Air Conditioning (HVAC) repairs that exceed $3,000.00 per incident or $12,000.00 per year.
Due to mechanical failures of the Coliseum's chilled and heating water plant, the City executed an Agreement on October 25, 2011 with Elements of Architecture, Inc., in the amount of $40,842.00, to prepare a facility assessment report for the Coliseum, including mechanical systems. The assessment included an evaluation of the plant design and conditions, recommendations for repair or replacement and opinions on probable costs. The assessment determined that the existing HVAC equipment was not economically feasible to repair and recommended replacement with new equipment.
Based on the assessment, the City Council executed an Agreement (M&C C-27697) on May 3, 2016 with Summit Consultants, Inc. in the amount of $87,600.00, including up to $600.00 in reimbursable expenses, to provide engineering design, construction documents and construction contract administration services for the replacement of the existing Coliseum HVAC system and upgrades to ancillary electrical and plumbing systems to accommodate the new HVAC system. The City issued a Request for Proposals (RFP) on February 9, 2017 and received five proposals for the renovation project from general construction contractors. These firms were: • DMI, Corp. d/b/a Decker Mechanical
• Infinity Contractors International, Ltd.
• TDR Contractors, Inc.
• Freer Mechanical Contractors, Inc.
• METCO Engineering, Inc.
Two of these firms provided the Post Proposal–Pre Award Submittals to be further evaluated by the City. These complete proposals were reviewed by members of the Public Events Department, Office of Business Diversity and the Property Management Department and were evaluated for best value based on the criteria set forth in the Request for Proposals. The selection team recommends award of the construction contract to DMI, Corp. d/b/a Decker Mechanical.
| Criteria | DMI, Corp. d/b/a Decker Mechanical | Infinity Contractors International, Ltd. | | Proposed Price | 60 | 54 | | M/WBE | 6 | 5 | | Proposed Schedule | 10 | 8 | | Reputation/Experience | 9 | 8 | | Past Relationship with City of Fort Worth | 5 | 5 | TOTAL | 88 | 82 |
The original cost estimate for the project was $2.9 million for the HVAC and $276,000.00 for the Fire Alarm Replacement in FY2016 and FY2017 Culture and Tourism Capital Plans, respectively. Due to an increased cost of $100,765.00, staff is reallocating existing capital project appropriation from the DFW Revenue Share to increase available resources to $3,276,765.00. This action will result in the reduction of reserved capital funding for Public Events and will be replenished in the FY2018 capital plan.
The overall project costs are expected to be as described in the table below:
| Cowtown Coliseum HVAC Renovation | TOTALS | | Engineering Design Services | $88,200.00 | | Project Management, Bid Advertisement, etc. | $13,000.00 | Design Phase Total | $101,200.00 | | Construction Contract (including 7.5 percent of Base Bid as Owner's Construction Allowance) | $3,071,143.00 | | Project Administration Cost: Project Management, Materials Testing, Contingency, Etc. | $104,422.00 | Construction Phase Total | $3,175,565.00 | PROJECT TOTAL | $3,276,765.00 |
Building and Trade Permit Fees are waived for this project.
M/WBE OFFICE - DMI Corp. d/b/a Decker Mechanical is in compliance with the City's BDE Ordinance by committing to 12 percent MBE participation on the base bid. The City's MBE goal on this project base bid contract is 12 percent.
The Cowtown Coliseum is located in COUNCIL DISTRICT 2, but serves all Fort Worth residents in ALL COUNCIL DISTRICTS.
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