M&C Review


COUNCIL ACTION:  Approved on 3/21/2017 - Ordinance No. 22631-03-2017

DATE: 3/21/2017 REFERENCE NO.: **C-28153 LOG NAME: 60SS90A2HAZENFUNDING
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Adopt Appropriation Ordinance in the Amount of $62,384.00 for Increased Project Management and Material Testing Costs on Sanitary Sewer Rehabilitation, Contract No. 90, Located in the Central Meadowbrook and Handley Neighborhoods (COUNCIL DISTRICTS 5 and 8)

RECOMMENDATION:

It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Sewer Capital Fund - Legacy in the amount of $62,384.00 from available funds for the purpose of funding Sanitary Sewer Rehabilitation, Contract No. 90.

 
DISCUSSION:

On February 10, 2015, Mayor and Council Communication (M&C C-27183) the City Council authorized an engineering Agreement with Hazen and Sawyer, P.C., in the amount of $196,485.00 for Sanitary Sewer Rehabilitation Contract No. 90. The Agreement was subsequently revised by Amendment No. 1 in the amount of $38,914.00 administratively approved September 28, 2015.

This Agreement requires additional funding for project management material testing and to cover costs associated with Amendment No. 2, in the amount of $22,384.00, that provides additional design and survey services on the project.

In addition to the amendment amount, $40,000.00 is required for project management and material testing. This project will have no impact on the Water Department's operating budget when completed. Design is expected to be completed by March 2018. Construction is expected to start on August 2018 and be completed by May 2019. The total cost for the Sanitary Sewer Rehabilitation Contract No. 90 is estimated to be $2,910,000.00.

The project is located in COUNCIL DISTRICTS 5 and 8, Mapsco 79A, 79B, 79E, 79F and 79G.

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Sewer Capital Projects – Legacy Fund. The Fiscal Year 2017 Sewer Operating Budget includes appropriations of $31,636,073.00 for the purpose of providing Pay-As-You-Go Funding for Capital Projects. After this transfer for Fiscal Year 2017, the balance will be $21,599,237.00. Funding for the Sanitary Sewer Rehabilitation Contract 90 Project as depicted below:







FUND

Existing Appropriations

Existing Appropriations

Project Total

Sewer Capital Fund-Legacy 59607

$258,099.00

$62,384.00

$320,483.00

Project Total

$258,099.00

$62,384.00

$320,483.00
* Numbers rounded for presentation purposes.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
John Carman (8246)
Additional Information Contact:
Walter Norwood (5026)

 
 
ATTACHMENTS
  60SS90A2HAZENFUNDING MAP 01.pdf
  60SS90A2HAZENFUNDING MAP 02.pdf
  60SS90A2HAZENFUNDING_SWER CAP FUND_AO17.docx