M&C Review

COUNCIL ACTION:  Approved on 3/28/2017 
DATE: 3/28/2017 REFERENCE NO.: **P-12016 LOG NAME: 13P17-0179 FILL DIRT CC TPW
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Purchase Agreement for Common Fill Dirt with 3C-Stars Construction, Inc., in the Amount of $118,250.00 for the First Year for the Transportation and Public Works Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:

It is recommended that the City Council authorize a Purchase Agreement for common fill dirt with 3C-Stars Construction, Inc., in the amount of $118,250.00 for the first year for the Transportation and Public Works Department.
 
DISCUSSION:

The Transportation and Public Works Department (TPW) will use common fill dirt on slopes of channels for storm water maintenance.  

The Invitation to Bid consisted of detailed specifications describing the dirt requirements, delivery, and insurance requirements. No guarantee was made that a specific amount of these materials would be purchased. Staff certifies that the recommended vendor's bid meets specifications.    

BID TABULATION - See attached bid tabulation.

PRICE ANALYSIS - The unit prices are an average of three percent lower than prices previously awarded (17-0061). Staff reviewed the prices and determined the prices to be fair and reasonable.

BID ADVERTISEMENT - The bid was advertised in the Fort Worth Star-Telegram on February 1, 2017, February 8, 2017 and February 15, 2017.  Ninety-nine vendors were solicited from the Purchasing database; four bids were received.  

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

AGREEMENT TERM - Upon the City Council's approval, the Agreement shall begin on March 29, 2017 and expire on March 28, 2018.  

RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the City's option.  This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation, funds will be available in the current capital budget, as appropriated in the Stormwater Capital Projects Fund and that prior to an expenditure being made, the Transportation and Public Works Department will have the responsibility to validate the availability of funds.

BQN\17-0179\CC
TO
    Fund Department
ID		 Account Project
ID		 Program Activity Budget
Year		 Reference #
(Chartfield 2)		 Amount

FROM
    Fund Department
ID		 Account Project
ID		 Program Activity Budget
Year		 Reference #
(Chartfield 2)		 Amount
Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Aaron Bovos  (8517)
Additional Information Contact:
Jack Dale (8357)
Cristina Camarillo (8355)
 
 
ATTACHMENTS
  Bid Tab 17-0179.pdf
  Form 1295.pdf