City departments will use this Agreement for portable toilet rentals and sanitary hand washing accommodations at various City locations as required. The Invitation to Bid (ITB) consisted of detailed specifications describing the different types of required portable toilets, hand washing stations, delivery requirements, security requirements and the frequency of cleaning to be performed.
The ITB also required handicap-accessible units that are compliant with the Americans with Disabilities Act (ADA) regulations. Staff certifies that MMG Building & Construction Services, LLC, meets all requirements stated in the specifications. This bid is awarded based on low bid meeting specifications.
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram on November 16, 2016, November 23, 2016 and November 30, 2016. Thirteen qualified vendors were solicited from the purchasing vendor database; three bids were received.
BID TABULATION - See attached bid tabulation.
PRICE ANALYSIS - The price offered is 25 percent lower than the current Agreement prices awarded by City Council on December 13, 2011 (M&C P-11331). Staff reviewed the pricing and determined it to be fair and reasonable. No guarantee was made that a specific amount of goods will be purchased. However, Staff estimates spending $225,000.00 annually.
ADMINISTRATIVE INCREASE - An administrative increase or change order for this Purchase Agreement may be made by the City Manager or his designee for an amount up to $50,000.00 and does not require specific City Council approval so long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council's approval, this Agreement will begin on March 29, 2017 and end on March 28, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. |
