City Departments will utilize this Agreement to purchase commercial exercise equipment, athletic supplies, gym supplies, athletic clothing, related repair parts and services at several City facilities. The equipment is primarily used by citizens at City Community Centers and by public safety employees.
Staff's recommended vendor list includes multiple vendors offering a variety of products including commercial grade treadmills, exercise bicycles, elliptical cross-trainers, strength training equipment and free weights. Recommended vendors include Academic Specialties, Barcelona Sporting Goods, Blue Moose Apparel, BSN Sports, Inc., Carey's Sporting Goods, Clarke Distributing, Comm-Fit LP, Daktronics, Inc., Diamond Fitness, Educator's Depot, Fit Supply, LLC, Flaghouse, Inc., Gopher Sport, John F Clark Company, Lakeshore Learning, Nevco, Inc., S&S Worldwide, Inc., School Specialty, Inc., Skillastics, Sports Imports, Inc., T-Shirt Gallery and Sports, Toledo Physical Education Supply and US Games.
PRICE ANALYSIS - Staff reviewed the pricing available under the Texas Association of School Boards (TASB) contract on the basis of pricing, availability and quality. No guarantee was made that a specific amount of goods and services would be purchased; however, Staff estimated annual expenditures in the amount of $1,000,000.00.
COOPERATIVE PURCHASE - The Purchasing Division will use TASB Contract No. 502-16 to acquire commercial grade exercise equipment, athletic supplies, gym supplies, athletic clothing, repair parts and services. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. TASB contracts have been competitively bid to increase and simplify the purchasing power of government entities.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this Agreement will begin on May 3, 2017 and end March 31, 2018 to correspond with the term of the cooperative contract.
RENEWAL OPTIONS - The TASB Agreement may be renewed at the City's option for one additional one-year term if TASB renews its contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for renewal years shall remain approximately the same as the first year.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.