The Water Department will use this Agreement to purchase parts, maintenance and repair services for two Elliott YR Steam Turbine engines. The turbine engines use steam (produced onsite) to drive/rotate a coupled centrifugal blower. The associated blowers help reduce the City's electricity demand by using steam as its driving force.
The Request for Proposal (RFP) consisted of detailed specifications describing parts, repairs and maintenance service schedule associated with the turbine engines which are located in the engine room at the Village Creek Water Reclamation facility. Proposals were reviewed by an evaluation committee comprised of staff members from the Water Department. The proposals were evaluated based on criteria including, scope of work, technical expertise on similar repair work and performance capabilities. Elliot Company was determined to present the best value to the City.
BID ADVERTISEMENT - This RFP was advertised in the Fort Worth Star-Telegram on July 14, 2016, July 21, 2016, July 28, 2016 and August 3, 2016. Seven qualified vendors were solicited from the purchasing vendor database; two proposals were received.
PRICE ANALYSIS - The unit prices are the same as the unit prices previously awarded 2009 (M&C P-10994).
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $40,686.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall begin on April 12, 2017 and end on April 11, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.