It is recommended that the City Council authorize the execution of a contract with Goodwill Industries of Fort Worth, Inc., in the total amount up to $200,000.00 to provide operations of the Attended Donation Center and processing electronic waste services for the Code Compliance Department.

The Code Compliance Department will use the contract to provide staffing services for the Attended Donation Centers (ADC) at each of the City's Drop-Off Stations (DOS). Goodwill Industries of Fort Worth, Inc., will receive and sort donated household items, including furniture, televisions, Central Processing Units (CPU's) and other electronic waste (e-waste) that may be recycled for sale or properly disposed.

BID ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star-Telegram on Wednesdays between December 14, 2016 and January 11, 2017. Sixty-eight vendors were solicited from the purchasing database system; one response was received. The proposal was reviewed by an evaluation committee consisting of staff from the Code Compliance Department. The evaluation factors included past experience operating DOS and recycling e-waste, ability to staff four or more DOS, ability to provide security for e-waste and data, capability to recycle television/CRTs and sort donations for resale and cost of services. The proposal from Goodwill Industries of Fort Worth, Inc., was found to present the best value to the City.

PRICE ANALYSIS - The cost per unit offered by Goodwill Industries of Fort Worth, Inc., will remain at $13.25, the same as the current Agreement awarded in March 2013 (M&C G-17834), for Fiscal Year 2017. The Code Compliance Department staff reviewed the proposed prices and certified they are fair and reasonable.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 without specific City Council approval as long as sufficient funds have been appropriated.

CONTRACT TERMS - Upon City Council's approval, the contract will begin on March 29, 2017 and expire on March 28, 2018.

RENEWAL OPTIONS - The contract may be renewed for up to four one-year terms at the City's sole discretion. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.

M/WBE - A waiver of the goal for the MBE/SBE subtracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.