The Police Department will use this Agreement to purchase preloaded expense reimbursement cards for the Community Programs Division/Code Blue Fuel Reimbursement Program to provide volunteer or baser operations and work to increase Code Blue volunteers.
The Invitation to Bid (ITB) consisted of detailed specifications describing the preloaded expense card requirements. The Police Department certifies that the recommended bid meets the specifications required for the items that are being awarded. No guarantees were made that a specific amount of cards would be purchased. Cards will be ordered on an as-needed-basis.
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram on December 28, 2016, January 4, 2017, January 11, 2017 and January 18, 2017. Twenty-four vendors were solicited through the purchasing database system; two bids were received.
BID TABULATION - See attached Bid Tabulation.
PRICE ANALYSIS - There is an overall decrease of two percent in pricing compared to the previous Agreement awarded on June 28, 2016. Police Department staff reviewed the proposed pricing and certified that the prices offered are fair and reasonable based on the bid received.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $39,250.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this Agreement shall begin on March 8, 2017 and end on March 7, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.