It is recommended that the City Council adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Intergovernmental Contribution Fund in the amount of $48,000.00 to continue funding temporary railroad crossing maintenance for the N. Henderson Street and N. Commerce Street Fort Worth and Western Railroad crossings as authorized under City Secretary Contract No. 44661-A1.

On October 4, 2013, the City entered into a Compromise Settlement Agreement for TRV Bridges (City Secretary Contract (CSC) No. 44950) with the Fort Worth and Western Railroad Company (FWWRR) whereby the City agreed to maintain the temporary crossings at N. Henderson Street and N. Commerce Street. The temporary at-grade crossings are required for construction of the N. Henderson Street and North Main Street bridges in conjunction with the Trinity River Vision Central City Project.

Under the terms of the Settlement Agreement, the City agreed to pay for monthly maintenance/inspections until the temporary at-grade crossings are no longer needed for the TRV bridges. CTC Inc., was engaged to provide the required maintenance and inspection of the N. Henderson Street and N. Commerce Street crossings and crossing warning systems since they were already providing similar services at other locations within the City (CSC No. 44661).

On February 10, 2015, the City executed Amendment No. 1 to the referenced maintenance contract with the intent that the amendment would remain in full force and renew annually for as long as necessary, but shall terminate when the City ceases using the temporary crossings for regular vehicular traffic. Funding for the initial 24 months of maintenance inspections has since been exhausted.

It is anticipated that the temporary railroad crossing will need to be maintained until February of 2019, or approximately 24 months. CTC's monthly charges for maintenance/inspection services are $2,000.00/month.

The requested $48,000.00 amount is considered TRV-related. Having met its $26.6 million commitment to the TRV Project, the City will be reimbursed the full amount of $48,000.00 by the Tarrant Regional Water District (TRWD). Staff will record a receivable every month for reimbursable expenses and the TRV Program Manager in the Planning and Development Department will be responsible for collecting the full reimbursement from TRWD upon project completion. Once reimbursement is received, the revenue will be receipted to the Intergovernmental Contribution Fund.

The project is located in COUNCIL DISTRICTS 2 and 9 and will benefit the entire City.

This M&C does not request approval of a contract with a business entity.