M&C Review

COUNCIL ACTION:  Approved on 2/21/2017 
DATE: 2/21/2017 REFERENCE NO.: C-28127 LOG NAME: 21BOTANIC GARDEN ASSESSMENT OF EXISTING FACILITIES
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Professional Services Agreement with Elements of Architecture, Inc., in the Amount of $350,000.00, to Conduct an Assessment of Facility Conditions at the Fort Worth Botanic Garden (COUNCIL DISTRICT 7)
RECOMMENDATION:

It is recommended that the City Council authorize the execution of a Professional Services Agreement with Elements of Architecture, Inc., in the amount of $350,000.00 to conduct an assessment of the facility conditions at the Fort Worth Botanic Garden.
 
DISCUSSION:

The Fort Worth Botanic Garden was established in 1934 and is the oldest botanic garden in Texas.  Over the last 83 years the Botanic Garden has grown to approximately 109 acres and has 21 specialty gardens, over 40 buildings, pavilions, water features and miles of roads and trails.  A master plan was prepared in 2010 recommending the establishment of certain committees and objectives for the Botanic Garden.  The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a Professional Services Agreement with Elements of Architecture, Inc., in the amount of $350,000.00 for a Facilities Assessment Report to review the observable conditions as well as review ongoing maintenance issues for major facilities and elements of the gardens.  This assessment will include review of accessibility, general conditions of materials and impacts to the buildings and their users, life safety concerns as well as general structural, electrical, HVAC, plumbing and roofing conditions.

Elements of Architecture, Inc., is one of five architectural firms selected through a competitive Architectural Design Agreement selection process.

M/WBE OFFICE - Elements of Architecture, Inc., is in compliance with the City's BDE Ordinance by committing to 24 percent SBE participation.  The City's SBE goal on this project is 20 percent.  
Additionally, Elements of Architecture, Inc., is a certified M/WBE firm.

The project is physically located in COUNCIL DISTRICT 7, but will serve Fort Worth residents in ALL COUNCIL DISTRICTS.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the Property Management Department and that prior to an expenditure being made, the Property Management Department has the responsibility to validate the availability of funds without exceeding existing appropriations.
TO
    Fund Department
ID		 Account Project
ID		 Program Activity Budget
Year		 Reference #
(Chartfield 2)		 Amount

FROM
    Fund Department
ID		 Account Project
ID		 Program Activity Budget
Year		 Reference #
(Chartfield 2)		 Amount
Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Steve Cooke (5118)
Additional Information Contact:
Brian Glass (8088)
 
 
ATTACHMENTS
  Elements of Architecture Form 1295.pdf