Authorize Execution of Amendment No. 1 to City Secretary Contract No. 45163, an Engineering Services Agreement with Garver, LLC, in the Amount of $176,810.00 for Construction Management Services; Authorize Execution of a Construction Agreement with The Anchor Group, Inc., in an Amount  Not to Exceed $1,420,709.38 and Provide for Contingency for a Total Construction Cost of $1,523,190.00 for the Meacham Airport Fencing Improvements Project (COUNCIL DISTRICT 2)

It is recommended that the City Council:

1.  Authorize execution of Amendment No. 1 to City Secretary Contract No. 45163, an Engineering Services Agreement with Garver, LLC, in the amount of $176,810.00 for the addition of Construction Management Services for Meacham Airport Fencing Improvements Project; and

2.  Authorize execution of a Construction Agreement with The Anchor Group, Inc., in an amount not to exceed $1,420,709.38 for the construction of Meacham Airport Fencing Improvements Project.

On November 5, 2013, Mayor and Council Communication (M&C C-26550) the City Council authorized the execution of an Engineering Services Agreement with Garver, LLC (Garver), in the amount of $356,092.00 for the design of airport improvements along North Main Street at Meacham International Airport (Meacham); and $50,000.00 for Project Management, Administration, and Related Services of these improvements

This project places an emphasis on Meacham Airport's frontage to North Main Street which begins just south of Interstate 820 South to 38th Street. The projects will correct deficiencies, improve aesthetics and create a cleaner, more attractive entry to the airport and its businesses. The original project approach was in three phases and would address three primary areas, according to funding availability:

Phase I:  Utility relocation - bury electric delivery lines along North Main Street;

Phase II:  Perimeter frontage fencing and gate improvements; and

Phase III:  Landscaping, lighting, and sidewalks.

The original agreement with Garver did not include Construction Administration. The cost of Garver taking on Construction Administration is $176,810.00. The addition of these services and funding will increase the total compensation to $532,902.00.

This project will specifically address fencing improvements. The improvements included here will address aging perimeter fencing along North Main Street. Approximately 8,200 linear feet of chain link fencing and associated gates will be removed and replaced with ornamental metal and coated chain-link with concrete mow strip. Also included is Additive Alternate No. 1; removal of an existing gate and equipment and replace with PVC coated chain-link fencing, gate, and new gate operator (Gate 19).

The construction portion of the project was advertised for bid in the Fort Worth Star-Telegram on January 20, 2017 and January 27, 2017. On February 23, 2017, five Offerors submitted proposals, and on February 28, 2017, the contract was awarded to The Anchor Group, Inc., based on the lowest bid received. The following five proposals were received (Base Bid Proposal, Additive Alternate 1, and Total Bid):

OFFERORS	Base Bid	Bid Alternate 1	Total Bid
The Anchor Group, Inc.	$1,380,093.53	$40,615.85	$1,420,709.38
Gratiot Construction	$1,444,089.50	$24,267.00	$1,468,356.50
2L Construction	$1,469,011.00	$41,621.00	$1,510,632.00
CRAF	$1,523,255.00	$47,581.00	$1,570,836.00
SCM Construction Services	$1,569,180.00	$28,201.00	$1,597,381.00

The overall cost for this project is expected to be:

Meacham Airport Fencing Improvements Project Design and Engineering	$   356,092.00
Meacham Airport Fencing Improvements Project Construction and Alternate I	$1,420,709.38
Owner's Contingency (Six Percent)	$   102,480.62
Materials Testing Services	$     21,600.00
Construction Management Administration, Project Close-out	$   155,210.00
Total Meacham Airport Fencing Improvements Project Appropriations	$2,056,092.00

The construction costs in an amount not to exceed $1,420,709.38 is based on the Base Proposal and Bid Alternate I.

This project is funded from the Airport's Gas Lease Project Fund. Meacham Airport Fencing Improvements Project is included in the Aviation Department Capital Improvement Plan for Fiscal Year 2017; approved by City Council on January 24, 2017.

M/WBE OFFICE - Garver is in compliance with the City's BDE Ordinance by committing to an additional 12 percent SBE participation on this Amendment No. 1. The Anchor Group, Inc., is in compliance with the City's BDE Ordinance by committing to 12 percent MBE participation. The City's MBE goal on this project is 12 percent.

This project is located in COUNCIL DISTRICT 2, Mapsco 48P.