M&C Review


COUNCIL ACTION:  Approved on 3/21/2017 

DATE: 3/21/2017 REFERENCE NO.: **C-28150 LOG NAME: 20SWM FLOOD WARNING SERVICES
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Professional Services Agreement with Distinctive AFWS Designs, Inc., in the Amount of $100,000.00, with an Option for Renewal, to Provide Flood Warning Services to the Stormwater Management Division of the Transportation and Public Works Department (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of a Professional Services Agreement with Distinctive AFWS Designs, Inc., in the amount of $100,000.00 to provide Flood Warning Services, with an option to renew for a second year.

 
DISCUSSION:

This Mayor and Council Communication recommends authorization of a Professional Services Agreement with Distinctive AFWS Designs, Inc.,  to provide Flood Warning Services to enhance the City's flood warning system.  The services provided will include a plan for expansion of the current rain and water level gaging network, assistance with use of specialized flood warning software, development of a flood response plan, and public engagement.  The Agreement also satisfies the City's matching requirements for the Flood Warning Grant awarded by the Texas Water Development Board, as authorized by M&C G-18750 (approved June 7, 2016).

A Request for Qualifications (RFQ) for Flood Warning Services was advertised in the Fort Worth Star-Telegram in November, 2016.  Six consultants responded to the RFQ, from which Distinctive AFWS Designs, Inc., was selected as the most qualified consultant based on the published criteria.  This contract is an Indefinite Delivery and Indefinite Quantity (ID/IQ) task order contract for one year in the amount of $100,000.00 with an option to renew for a second year.  Staff considers this fee to be fair and reasonable for the services to be performed.

Upon completion of this contract, there is no anticipated annual operating cost to the Transportation and Public Works (TPW) Stormwater Management Division.

M/WBE OFFICE: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that budget and funds are available and this project is consistent with the Fiscal Year 2016 Stormwater Capital Improvement Plan, as appropriated.  The adopted Stormwater Capital Improvement Plan includes an appropriation of $200,000.00 in the Category of Technology for Fiscal Years 2017 and 2018.  The Stormwater Utility Fund has the responsibility to validate the availability of funds prior to an expense being incurred.





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Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Ranjan S. Muttiah (7919)

 
 
ATTACHMENTS
  DDi_Tx_1295-Cert_2017-171710.pdf