It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the HMAC 2015-2 Project of the Water and Sewer Bond 2015A Fund in the amount of $121,090.00 and decreasing the available funds by the same amount; and

2.  Authorize the execution of Change Order No. 2 to City Secretary Contract No. 47060 with Peachtree Construction, Ltd., in the amount of $388,534.25 and an additional 59 days for Hot Mix Asphaltic Concrete (2015-2) Street Rehabilitation, as listed on the chart thereby increasing the contract amount to $2,068,446.47 (City Project No. 02520).

On September 1, 2016 (M&C C-27442) the City Council authorized the execution of a contract with Peachtree Construction Ltd., in the amount of $1,644,944.14 for Hot Mix Asphaltic Concrete (2015-2), following water and sewer line replacements. This Change Order is to provide for additional streets segments for which the Water Department has determined the need to complete additional water and sewer replacement work and for the street rehabilitation around City Hall to accommodate the traffic reconfiguration.

The recommended Change Order will add four additional street segments, with no water utility activities, and one on which the Water Department has recently upgraded water and sewer lines. The Transportation and Public Works (TPW) and Water Departments share in these resurfacing costs in lieu of performing trench repair under the utility contract. The TPW portion of the cost on this change order will be $267,445.25, which is available in the Contract Street Maintenance Fund Budget. The Water Department will contribute funding in the amount of $121,090.00 for this change order.

The streets segments that will be added to the contract are listed in the table below.  TPW staff has reviewed and verified the quantities for the additional work under this Change Order No. 2. To complete this additional work, the contract time will be extended by 59 calendar days.

Streets	Limits
Jennings Avenue	W 10th Street to Texas Street
Monroe Street	W 10th Street to Texas Street
Texas Street	Monroe Street to Jennings Avenue
W 10th Street	Monroe Street to Jennings Avenue
Tremont Avenue	West Freeway to Curzon Avenue

Funding for the Hot Mix Asphaltic Concrete Street Rehabilitation (2015-2) Project is as follows:

  

DESCRIPTION	Existing Appropriations	Appropriations Per this M&C	Proposed Appropriations
TPW - Street Rehabilitation Fund - 39408	$1,898,244.00	$0.00	$1,898,244.00
Water & Sewer Bond 2015A -  Fund 56007	$822,472.00	$121,090.00	$943,362.00
Water Capital Fund 59601	$5,000.00	$0.00	$5,000.00
Sewer Capital Fund 59607	$5,000.00	$0.00	$5,000.00

* Numbers rounded for presentation

M/WBE Office – Peachtree Construction, Ltd., agrees to maintain its initial MBE commitment of 12 percent that it made on the original contract and extend and maintain that same MBE commitment of 12 percent to all prior change orders up to and inclusive of this Change Order No. 2. Therefore, Peachtree Construction, Ltd., remains in compliance with the City' s BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MBE Commitment form executed by an authorized representative of its company.

This contract will have no impact to future operating budgets for TPW Department.

These projects are located in COUNCIL DISTRICT 9, Mapsco 75L and 77A.