It is recommended that the City Council authorize the execution of an Agreement for software licensing and maintenance with ASG Technologies, Inc., in an amount of $133,726.00 for the first year, using General Services Administration Schedule Contract No. GS-35F-0456M  for the Information Technology Solutions Department.

The City has been utilizing software from ASG Technologies Group, Inc., called ViewDirect and DocumentDirect for many years.  This software provides for the capture, retention and online viewing capabilities of reports generating from both mainframe and server-based applications.  The main users of this system are the Financial Management Services and Human Resources Departments.  The ability to archive and view these reports online reduces paper and production costs associated with hardcopy report generation.  The Information Technology Solutions Department (ITS) maintains and supports this system for its users.

This Agreement supports the City's ViewDirect and DocumentDirect environment ensuring its operation and support so that the City has continued access to historical information, as well as the ability to archive required reports.  This Agreement is for licensing and maintenance for the network server versions of ViewDirect and DocumentDirect.

The General Services Administration (GSA) is authorized to offer Cooperative Purchasing Programs to state agencies, public institutions of higher learning, public school districts and local governments.  A local government that purchases goods and services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the ITS Department and approved by the M/WBE office, in accordance with the BDE Ordinance, because the purchase of goods or services is from source(s) where subcontracting or supplier opportunities are negligible.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager for an amount up to $33,431.50 and does not require specific City Council approval as long as sufficient funds have been appropriated.

AGREEMENT TERM - Upon City Council's approval, this Agreement shall be effective beginning on November 21, 2016 and expire on November 20, 2017.

RENEWAL OPTIONS - This Agreement may be renewed for up to two (2) one (1) year renewals in accordance with the terms of the GSA Schedule Contract No. GS-35F-0456M.  This action does not require specific City Council approval provided that the City has appropriated sufficient funds to satisfy the City's obligation during the renewal terms.