M&C Review


COUNCIL ACTION:  Approved on 12/13/2016 - Ordinance No. 22545-12-2016 & 22546-12-2016

DATE: 12/13/2016 REFERENCE NO.: **C-28044 LOG NAME: 60BELLAIREWSDCO5-CONATSER
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Change Order No. 5 in the Amount of $236,183.00 to City Secretary Contract No. 46252 with Conatser Construction TX, LP, for a Revised Contract Amount of $8,376,028.70 for Water, Sanitary Sewer and Storm Drain Improvements in the Tanglewood Neighborhood, Provide for Additional Project Costs, Easement Acquisition and Material Testing and Adopt Appropriation Ordinances (COUNCIL DISTRICT 3)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the water capital fund in the amount of $169,890.00 and the sewer capital fund in the amount of $286,293.00 from available funds; and

2.  Authorize execution of Change Order No. 5 in the amount of $236,183.00 and the addition of 60 days to City Secretary Contract No. 46252 with Conatser Construction TX, LP, for a Revised Contract Amount of $8,376,028.70 for water, sanitary sewer and storm drain improvements on Bellaire South Drive, Bellaire West Drive, Overton Park East Drive and Bellaire Park Court.

 
DISCUSSION:

On December 9, 2014, (M&C C-27132) the City Council authorized a construction contract with Conatser Construction TX, LP, in the amount of $7,759,588.70 for water, sanitary sewer and storm drain improvements on Bellaire South Drive, Bellaire West Drive, Overton Park East Drive and Bellaire Park Court.

The contract was subsequently revised by four change orders totaling $380,257.00 as follows:

  • Change Order No. 1 in the amount of $85,889.00 administratively authorized June 1, 2015;
  • Change Order No. 2 in the amount of $98,580.00 administratively authorized August 12, 2015;
  • Change Order No. 3 in the amount of $98,700.00 administratively authorized October1, 2015; and
  • Changer Order 4 in the amount of $97,088.00 administratively authorized June 20, 2016.

Change Order No. 5 will provide for the following:

  • The extension of an existing 16-inch water line and gate valve on Stadium Drive in order to loop the water system;
  • Additional quantities of six-inch water line, gate valve, fire hydrant, ductile iron fittings, connections to existing 4 to 16 in water mains, one-inch water services, service meter and relocations and concrete pavement repair that are necessary due to actual field conditions that were encountered during construction;
  • The installation of a six-inch sewer collector, sewer taps and bored services in order to provide sewer service residents on Overton Park Drive; and
  • Permanent asphalt pavement repair.

In addition to the change order amount, $220,000.00 (water:  $103,000.00; sewer:  $117,000.00) is required for project management, material testing, easement acquisition and inspection.

M/WBE OFFICE:  A waiver of the goal for MBE/SBE subcontracting requirements was requested by the department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible.

The overall Water Department project budget is $5,591,430.00 and construction is anticipated to be completed by July 2017.  This project will have no impact on the Water Department operating budget when completed.

Staff concurs with the contractors' requests for 60 additional calendar days on this change order. The project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.

This project is located in COUNCIL DISTRICT 3, Mapsco 75Y, 75Z and 89C, 89D, 89G.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget as appropriated, of the Water Capital Fund and of the Sewer Capital Fund.  The Fiscal Year 2017 Water and Sewer Operating Budget includes appropriations of $21,060,000.00 for the purpose of providing Pay-As-You-Go Funding for Water Capital Projects.  After this transfer for Fiscal Year 2017, the balance will be $19,660,367.00.  The Fiscal Year 2017 Water and Sewer Operating Budget includes appropriations of $31,636,073.00 for the purpose of providing Pay-As-You-Go Funding for Sewer Capital Projects.  After this transfer for Fiscal Year 2017, the balance will be $25,547,435.00.

Appropriations for the Water, Sanitary Sewer and Storm Drain Improvements on Bellaire South Drive, Bellaire West Drive, Overton Park East Drive and Bellaire Park Court will consist of the following by fund:
  

FUND

Existing Appropriations

Additional Appropriations

Project Total*

Water Capital Fund 59601-C02144

$2,506,691.00

$169,890.00

$2,676,581.00

Sewer Capital Fund -Legacy 59607-C02144

$2,628,556.00

$286,293.00

$2,914,849.00

Project Total

$ 5,135,24.00

$456,183.00

$5,591,430.00

* Numbers rounded for presentation purposes.





TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
John Carman (8246)
Additional Information Contact:
Robert Sauceda (2387)

 
 
ATTACHMENTS
  60BELLAIREWSDCO5 CONATSER Form1295.pdf
  60BELLAIREWSDCO5 CONATSER Map01.pdf
  60BELLAIREWSDCO5-CONATSER 59601 AO17.docx
  60BELLAIREWSDCO5-CONATSER 59607 AO17.docx