M&C Review


COUNCIL ACTION:  Approved on 5/16/2017 - Ordinance No. 22729-05-2017 & Resolution No. 4783-05-2017

DATE: 5/16/2017 REFERENCE NO.: C-28245 LOG NAME: 20TRAIL DRIVE EXTENSION
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of an Interlocal Agreement with Tarrant County in an Amount Not to Exceed $2,800,000.00 for Construction of the Trail Drive Extension Project, Authorize Execution of a Design Procurement Agreement With the Bass Foundation, LLC, in an Amount Not to Exceed $1,255,000.00 for the Design of Trail Drive from University Drive to Lancaster Avenue, Adopt Resolution in Support of Future Funding of the Trail Drive Extension Project and Adopt Appropriation Ordinance (COUNCIL DISTRICT 9)


RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize the execution of an Interlocal Agreement with Tarrant County in an amount not to exceed $2,800,000.00 for Construction of the Trail Drive Extension Project;

2.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Intergovernmental Contribution Fund, Trail Drive Extension Project, in the amount of $2,800,000.00;

3.  Authorize the reallocation of appropriations and receipts from the General Capital Projects Fund, Facilities Renovation and Expansion Programmable Project, to the Trail Drive Extension Project in the amount of $1,382,552.00

4.  Authorize the execution of a Design Procurement Agreement with the Bass Foundation, LLC, in an amount not to exceed $1,255,000.00 for the design of Trail Drive from Lancaster to University Drive (City Project No. 100742).

 
DISCUSSION:

The City Council has been previously briefed on the development of the Trail Drive Extension Project and the partnership between the City of Fort Worth, Tarrant County, the Fort Worth Independent School District (FWISD) and the Bass Foundation, LLC, in Informal Reports No. 9722 and No. 9832.

FWISD has dedicated 60 feet of right-of-way along the corridor (M&C L-18567), its contribution to the project is estimated at $1,742,000.00.

The Bass Foundation agreed to advance the design of the project under the terms of a Design Procurement Agreement. This Agreement contemplates the City's reimbursement of the Bass Foundation in an amount not to exceed $1,255,000.00 from revenues to be received from the sale of 350 Belknap. The reimbursement would be limited to design expenses incurred by the Bass Foundation until the contract oversight is transferred to the City, at which point the City would pay any remaining costs directly from these funds. Staff considers this amount to be fair and reasonable for the scope of design services proposed to be performed. Upon reimbursement, it is the intent of the Bass Foundation to invest a portion of these funds in improved trails, parking and landscaping around the Van Zandt Cottage.

Staff from Tarrant County and the City have agreed to terms in an Interlocal Agreement that will provide for reimbursement by the County of up to $2,800,000.00 in construction costs in support of the project. The County approved their funding commitment on May 9, 2016.

The total project budget estimate is $7.575M with a total construction cost of $6,000,000.00 including $5,607,552.00 as the estimate of probable cost plus $350,000.00 in staff related project management, inspection and materials testing. The City's participation will be supported through the sale of $3,000,000.00 in tax notes as presented to the City Council on April 12, 2017.

A separate but necessary project to enable the construction of the new road segment is the demolition and relocation of the current Parks and Recreation  maintenance functions operating at the Crestline facility. This relocation will result in improved visibility and access to the historic Van Zandt Cottage and increased functional parkland in Trinity Park of approximately 9 acres. The estimated cost of this relocation is $10 million and will replace obsolete facilities. Although this relocation would occur in the near future, the overall improvement of maintenance facilities for Parks and Recreation at James Avenue is proposed as a second phase at an estimated cost of $9 million in the 2018 bond project.  It is anticipated that existing facilities will be demolished as early as October 2017 to make way for the new road.  Existing staff and equipment will be temporarily relocated to other City property while the new facility is built.  

An M&C authorizing the sale of the tax notes for these projects is included as a separate action item on this City Council agenda.

Design of the Trail Drive Extension project is scheduled for completion by Summer of 2017. Construction is expected to begin in February 2018 and conclude by Fall of 2018.

The table below lists the planned expenditures and revenues:

Project Components

Cost

Revenue

Design Procurement Agreement

$1,225,000.00

$              0.00

Construction

$5,607,552.00

$              0.00

Project Delivery Support

$   350,000.00

$              0.00

Tarrant County Funding

$              0.00

$2,800,000.00

City Pay-Go-Funding

$              0.00

$1,382,552.00

Anticipated City Tax Notes         $3,000,000.00

TOTAL

$7,182,552.00

$7,182,552.00

This project is located in COUNCIL DISTRICT 9.

This contract will be with a governmental entity, state agency or public institution of higher education: Tarrant County.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the General Capital Projects Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Intergovernmental Contribution Fund.









TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Martin Phillips (8447)
Bryan Beck (7909)

 
 
ATTACHMENTS
  1295 - Bass Foundation.pdf
  17-0104 Trail Drive Extension Conceptual Plan-Roadway-CFW.pdf
  17-0126 CFW - Trail Dr. Extension Phased OPCC.pdf
  17-0201 Trail Drive Extension - Phase I - Design Schedule.pdf
  20TRAIL DRIVE EXTENSION_AO17r.docx
  RESOLUTION TRAIL DRIVE EXTENSION(3.08.17).doc