M&C Review


COUNCIL ACTION:  Approved on 12/13/2016 - Ordinance No. 22553-12-2016 & 22554-12-2016

DATE: 12/13/2016 REFERENCE NO.: G-18917 LOG NAME: 8080PARK AND RECREATION & GOLF 2017 FIVE YR CIP PLAN
CODE: G TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:  

Adopt Ordinances Enacting the Park and Recreation and Fort Worth Golf Capital Improvement Plans for Fiscal Year 2017, Including Allocation of Previously Appropriated Gas Related Revenues and Appropriating Funds Therefor and Approve Updated Park and Recreation and Fort Worth Golf Five Year Capital Improvement Plans (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached ordinance, which enacts the City of Fort Worth Park and Recreation Capital Improvement Plan for Fiscal Year 2017, increasing estimated receipts and appropriations in the designated funds for capital projects shown in the Park and Recreation Capital Improvement Plan in the amount of $3,140,680.00;

2.  Allocate the use of a total of $154,751.00 in previously appropriated gas related revenue for the completion of identified eligible park capital projects;

3.  Adopt the attached ordinance, which enacts the Fort Worth Golf Capital Improvement Plan for Fiscal Year 2017, which increases estimated receipts and appropriations in the designated funds for capital projects shown in the Fort Worth Golf Capital Improvement Plan in the amount of $348,000.00; and            

4.  Approve the attached updated Five Year Capital Improvement Plans for the Park and Recreation Department and Fort Worth Golf for Fiscal Year 2017-2021.

 
DISCUSSION:

The purpose of this Mayor and Council Communication (M&C) is to appropriate funds for the Park and Recreation Department's general and Golf Program capital improvements for the current year and outline the plan for future years' improvements.  

Fiscal Year 2017 Capital Improvement Plan:

The first attached ordinance enacts a portion of the Park and Recreation Fiscal Year 2017 Capital Improvement Plan (CIP) by appropriating $3,140,680.00 in capital funds for the purpose of implementing general Park capital improvements during Fiscal Year 2017.  Projects that will be undertaken during the current year are elements of the department's overall five-year CIP discussed below.  

Approval of this M&C and the first attached appropriation ordinance will allow the funds to be available for completion of the Fiscal Year 2017 Park and Recreation CIP and for expenditures during the current fiscal year.  These funds are in addition to the $1,450,000.00 in debt-related funding recently appropriated with the adoption of the Fiscal Year 2017 Annual Budget.  



Five Year Capital Improvement Plan (FY 2017-2021):

The attached Five Year Capital Improvement Plan (Five Year CIP) updates one previously approved by the City Council (M&C G-18721) and represents the department's roadmap for future project expenditures.  The intent of this document is to serve as the basis for the department's five year rolling capital improvement plan and will be a living document that is updated and adopted by the City Council each fiscal year.  The plan has been separated into two categories:  City Wide Park System Capital Improvement Plan and City Wide Golf Capital Improvement Plan.    

City Wide Park System Capital Improvement Plan (Fiscal Year 2017-2021):

The development of the updated Five Year CIP is based on established priorities using available funding for each year within the five year plan as well as identifying future priority unfunded capital needs.  Factors used in developing the Park and Recreation Department's CIP priorities include:  health and safety, legal mandates, infrastructure stewardship, policy mandates, direct revenues and leverage potential, high use and unmet service needs within the existing active park inventory, reserve parks and underserved areas of the City.

The Five Year CIP document includes the following sections:

  1. Overview
  2. Capital Improvement Strategy
  3. Capital Revenue Sources
  4. Program Summary by Project Type
  5. Capital Outlay: Studies and Fixtures, Furniture & Equipment (FF&E)
  6. Operations and Maintenance Impact
  7. Past Accomplishments
  8. Looking to the Future

The attached Park and Recreation Department's Five Year CIP totals $91,481,776.00 in capital projects in the following categories:

  • Park Erosion Repair and Control
  • Park Roads and Parking Lots
  • Athletic Field Improvements
  • New Recreation Centers and Expansions
  • Reserve Park Development
  • Playgrounds
  • Park Renovations of Existing Facilities
  • Walks and Trails
  • Aquatic Facilities
  • Parks Security Lighting
  • Park Land Acquisition

City Wide Golf Capital Improvement Plan (Fiscal Year 2017-2021):

The second attached ordinance enacts a portion of the Fort Worth Golf Fiscal Year 2017 CIP by appropriating $348,000.00 in capital funds for the purpose of implementing capital improvements during Fiscal Year 2017.  Projects that will be undertaken during the current year are elements of the department's overall five-year CIP for the Golf Program discussed below.  

The development of the Five Year CIP for the Golf Program is based on established priorities using available funding for each year within the five year plan as well as identifying future priority unfunded capital needs.  Factors used in developing the Fort Worth Golf CIP priorities include:  safety, infrastructure stewardship, revenue potential, high use and unmet service needs.

The Five Year CIP document includes the following sections:

  1. Overview
  2. Capital Improvement Strategy
  3. Capital Revenue Sources
  4. Project Summary
  5. Operations and Maintenance Impact
  6. Looking to the Future

The attached Fort Worth Golf's Five Year CIP totals $991,500.00 in capital projects at the following four golf courses:

  • Meadowbrook Golf Course
  • Pecan Valley Golf Course
  • Rockwood Park Golf Course
  • Sycamore Creek Golf Course

The listed capital projects and capital outlays from both plans are identified as fully funded, partially funded and unfunded projects.  Project funding is derived from a variety of revenue sources, including General Debt Service Funds, Specially Funded Projects Fund, Legacy Parks Capital Projects Funds, Park Dedication Fund, Federal, State and Local Grants, Legacy Gas Well Revenues, Municipal Golf Gas Well Revenues, Mitigation Fees, Developer Fees, Intergovernmental Contributions and Donations.

A portion of the funds being allocated to implement the capital plans comes from previously appropriated gas related revenues, primarily in the form of gas well bonus payments.  These funds, totaling $154,751.00, were previously appropriated for use at the specific parks for which they are proposed to be used and approval of this M&C will serve to allocate their use for the identified purposes and authorize Staff to make any necessary transfers to expend the funds on these projects.

On November 16, 2016 the Park and Recreation Advisory Board endorsed both of the department's Five Year CIPs.  

The projects included in this CIP are located in ALL COUNCIL DISTRICTS.

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available for the Fiscal Year 2017 Capital Improvement Plan, as appropriated, in the designated capital projects and associated funds for the identified purposes.  For reference purposes, information is included in the CIP as Exhibit 2 for the capital projects.









TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Richard Zavala (5704)
Additional Information Contact:
David Creek (5744)

 
 
ATTACHMENTS
  2017_GOLF_5Yr_CIP_v1_112316_REVISED.pdf
  2017_PARD_5Yr_CIP_v2_112916_APPENDICIES.pdf
  2017_PARD_5Yr_CIPwCvr_v4_120616.pdf
  dm Golf FY17 capital AO.docx
  dm Park and Rec FY17 capital AO.docx