Authorize Non-Exclusive Purchase Agreements for Information Technology Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, World Wide Technology, Inc., and Dell Marketing, L.P, Using Cooperative Contracts for the Information Technology Solutions Department for the Initial Combined Amount Up to $3,390,741.00 (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize Non-Exclusive Purchase Agreements for Information Technology infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, World Wide Technology, Inc., and Dell Marketing, L.P, using the State of Texas Department of Information Resources Contracts DIR-TSO-2542, DIR-TSO-2634, DIR-SDD-1951 and DIR-SDD-2035 for the Information Technology Solutions Department for the initial combined amount up to $3,390,741.00.

The Information Technology Solutions Department (ITS) will use these Agreements to purchase equipment and services from Dell Marketing, L.P., Presidio Networked Solutions Group LLC, World Wide Technology Inc., and Netsync Network Solutions to support the City's Information Technology infrastructure as identified and approved as part of the FY2017 IT Capital Plan. This infrastructure includes equipment and software supporting the City's servers, data storage, virtual desktop environment, and network and telephone systems. These Agreements will be used to support the refreshes for the equipment that has reached the  end of life cycle as well as new projects for City departments.

Planned projects include:

PRICE ANALYSIS - The pricing was obtained using the previous pricing available under the Texas Department of Information Resources (DIR) Contracts on the basis of pricing, availability and quality. The new contract price percentage reflected a decrease on certain items and other items pricing remained the same as the previous contract. The 2016-2017 pricing did not significantly increase. ITS staff certifies the available products meet specifications for quality and the proposed prices offered are fair and reasonable.

COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state law requiring that the local government seek competitive bids for purchase of the item. The Texas Department of Information Resources (DIR) contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

AGREEMENT TERM - Upon City Council's approval, these Agreements will begin December 14,2016 and expire according to DIR as follows:

• Dell Marketing DIR-SDD-1951 expires January  9, 2017
• Carahsoft Technology Corporation, resellers Netsync, Presidio and World Wide DIR-SDD-2035 expires May 3, 2017
• Cisco Systems, Inc., resellers Netsync and Presidio DIR-TSO-2542 expires May 5, 2017
• EMC Corporation, dba System Peripherals, Inc., resellers Netsync, Presidio and World Wide DIR-TSO-2634 expires September 10, 2017