M&C Review


COUNCIL ACTION:  Approved on 12/13/2016 - Ordinance No. 22531-12-2016

DATE: 12/13/2016 REFERENCE NO.: **G-18906 LOG NAME: 36EMPG2017
CODE: G TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Office of Emergency Management to Apply for the Fiscal Year 2017 Emergency Management Performance Grant, and if Awarded, Authorize Execution of a Related Grant Contract with the Texas Division of Emergency Management in the Estimated Amount Up to $170,000.00, Authorize Transfer in the Amount Up to $170,000.00, as Required, for the City's Fifty Percent Match from the General Fund to the Grants Operating Federal Fund, Authorize Transfer of Certain Funds and Eligible Grant Costs and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize the Office of Emergency Management to apply for the Fiscal Year 2017 Emergency Management Performance Grant from the Texas Division of Emergency Management in the approximate amount up to $170,000.00 to reimburse expenditures from the City's Emergency Management program;

2.  If awarded the grant:                

        a.  Authorize the acceptance and execution of a grant contract with the Texas Division
             of Emergency  Management in the amount of the award, which is estimated to be
             in an amount up to $170,000.00;        

        b.  Authorize the transfer of the Office of Emergency Management funds from the
             General Fund to the Grants Operating Federal Fund in an amount up to
             $170,000.00 as the City's match for the grant; and

3.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of $340,000.00, subject to receipt of a grant from the Texas Division of Emergency Management.

 
DISCUSSION:

The Texas Division of Emergency Management provides funds to reimburse cities for conducting Emergency Management Planning and Preparedness activities through the Emergency Management Performance Grant (EMPG).  The City anticipates receiving an award estimated in the amount up to $170,000.00 from the Fiscal Year 2017 EMPG Program based upon Fiscal Year 2003 - Fiscal Year 2017 awards. This is a reimbursement grant. Indirect costs are allowable under this program.

Approval of this Mayor and Council Communication will authorize the Office of Emergency Management to apply for a Fiscal Year 2017 EMPG Grant.  Additionally, approval will also authorize acceptance of the EMPG award and transfer of the City's match in the amount up to $170,000.00 from the approved Fiscal Year 2017 General Fund Budget to the Grants Operating Federal Fund.

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations, receipt of the grant and adoption of the attached appropriation ordinance, funds will be available in the Grants Operating Federal Fund.  The Fiscal Year 2017 General Fund Budget included appropriations of $144,426.00 for this purpose.  To date, none of the appropriations have been expended.  If awarded, the Office of Emergency Management will identify the additional $25,574.00 needed to complete the City's $170,000.00 obligation.  

TO
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FROM
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Program Activity Budget
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Submitted for City Manager's Office by:
Valerie Washington (6192)
Originating Department Head:
Rudy Jackson (6801)
Additional Information Contact:
Juan Ortiz (6173)

 
 
ATTACHMENTS