M&C Review


COUNCIL ACTION:  Approved on 12/13/2016 

DATE: 12/13/2016 REFERENCE NO.: C-28055 LOG NAME: 20MONTGOMERY UTILITY RELOCATIONS
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize the Execution of Discretionary Service Agreements in the Collective Amount of $1,311,000.00 with Three Franchise Utility Companies as Follows:  Oncor Electric Delivery Company, LLC in the Amount not to exceed $1,066,000.00, AT&T Inc. in the Amount Not to Exceed $120,000.00 and Charter Communications, LLC in the Amount Not to Exceed $125,000.00 for the Relocation of Overhead Utilities and Installation of Underground Utilities Along Montgomery Street from Camp Bowie Boulevard to IH-30 (COUNCIL DISTRICT 7)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of Discretionary Service Agreements for the relocation of overhead utilities and the installation of underground utilities along Montgomery Street from Camp Bowie Boulevard to IH-30 with:

1.  Oncor Electric Delivery Company, LLC in the amount not to exceed $1,066,000.00;

2.  AT&T Inc. in the amount not to exceed $120,000.00; and

3.  Charter Communications, LLC in the amount not to exceed $125,000.00.

 
DISCUSSION:

The 2014 Bond Program includes funding for the reconstruction of Montgomery Street between Camp Bowie Boulevard and IH-30.  This project includes reconstructing the existing roadway, turn lanes, storm drainage improvements, installation of shared use paths, sidewalks, streetlights, traffic signals, landscaping and irrigation.

Oncor Electric Delivery Company, LLC (Oncor) will relocate approximately 5,000 linear feet of overhead electric lines on the west side of Montgomery Street and install approximately 2,000 linear feet of underground electric line from north of Harley Avenue to south of Linden Avenue on the east side of Montgomery Street with underground switchgear to serve Montgomery Street improvements as well as the new arena.  The remaining 3,000 linear feet of overhead electric lines on the east side of Montgomery Street will be relocated behind the proposed ten foot wide shared use path with 65-foot tall poles to provide adequate clearance for the existing and proposed trees.  Oncor will also extend underground electric service along Harley Avenue from Montgomery Street to Gendy Street.

Both AT&T Inc. (AT&T) and Charter Communications, LLC (Charter) will relocate approximately 3,500 linear feet of overhead lines into underground conduit on the west side of Montgomery Street from north of Lansford Lane to Trail Drive.  The remaining 1,500 linear feet of overhead lines will be relocated with Oncor's power poles.  The City's Construction Manager at Risk for the Montgomery Street Project, Haydon Building Corp, will install the underground conduit and junction boxes as part of their construction services.

The total cost for these Discretionary Service Agreements is $1,311,000.00.  City staff considers these costs to be fair and reasonable for the proposed scope of services.

The Montgomery Street Project has components of the overall project that include project management, design, Construction Manager at Risk, easements and right-of-way acquisition, construction, administration, material testing, inspection and contingencies.  The City's Montgomery Street Project budget is $13,950,000.00 and $450,000.00 for the design of the Eastern Arlington Heights Drainage Improvements.

Construction of Montgomery Street is anticipated to begin in summer 2017.  Funding for this project is being provided from the 2014 Bond Program.

The Project is located in COUNCIL DISTRICT 7.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the 2014 Bond Program.
  

Description

Existing Appropriations

Additional Appropriations per M&C

Proposed Appropriations

2014 CIP (34014)

$ 8,000,000.00

$ 0.00

$   8,000,000.00

2008 CIP (39411)

$ 3,405,620.00

$ 0.00

$   3,405,620.00

2004 CIP (39410)

$ 2,544,380.00

$ 0.00

$   2,544,380.00

Stormwater Design (52002)

$    200,000.00

$ 0.00

$      200,000.00

Stormwater Design (59651)

$    250,000.00

$ 0.00

$      250,000.00

Stormwater Construction (To Be Determined)

$               0.00

-

-

Total

$14,400,000.00

$ 0.00

$ 14,400,000.00

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Mike Weiss (8485)

 
 
ATTACHMENTS
  Montgomery Street Form 1295- Signed 12.9.16 Oncor.pdf
  MONTGOMERY UTILITY RELOCATIONS MAP.pdf