City Council approved the Records Management System contract with Tiburon, Inc. on May 4, 2004 (M&C C-20061). In 2015, TriTech Software Systems acquired Tiburon, Inc. and assumed ownership of all Tiburon's product lines including the Records Management System.
Council approval of the Amendments to the Purchase and Software Support Agreements will ensure continued support and upgrade of the Police Department's critical Records Management System.
TriTech Software Systems is the documented sole source provider for support and maintenance to the existing applications (computer-aided dispatch, mobile data, law records management, interfaces and related modules and documentation).
PRICING ANALYSIS - Staff finds this pricing fair and reasonable.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the M/WBE Waiver is based on the sole source information provided to the M/WBE Office.
ADMINISTRATIVE AMENDMENT - An administrative increase or amendment may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - This Agreement will be effective upon City Council's approval and shall expire on December 31, 2017.
RENEWAL OPTIONS – The annual maintenance fees may be renewed for up to four additional one-year terms by mutual Agreement of the parties. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term.