The purpose of this Mayor and Council Communication (M&C) is to amend budgets in completed projects to facilitate project closure and to establish budget for a new, centralized project for special events.
In each of the projects identified as listed for closure in the recommendation, the actual revenue and expenditures have been balanced against each other. Adoption of the first appropriation ordinance will amend the project budgets, so that they are also equal to actual receipts and expenditures, which will allow these projects to be closed.
Special Event Appropriation
Approval of the second appropriation ordinance attached to this M&C will establish a Fiscal Year 2017 appropriation for the newly created Special Events Project of the Special Purpose Fund.
Throughout the fiscal year, the Park and Recreation Department holds a number of special events and programs involving one or more community centers. An example of such an event is the Winter Wonderland event, which includes a snow slide, ice rink, trackless train rides and other winter-themed activities and that is promoted citywide and attracts between 4,000 and 5,000 participants.
With the creation of a Special Events Project, Staff at all of the City's community centers will be able to collaborate on such events and book receipts and expenditures against a central project rather than creating a greater administrative and accounting burden by using individual projects for each of the 13 (soon to be 14) centers.
This M&C does not request approval of a contract with a business entity.