The Performance and Budget Department has initiated a project to improve budget planning and reporting capabilities. This project will build on and expand the City's Enterprise Resource Planning (ERP) system by providing software capabilities designed for public sector. The new system will integrate with the City's Oracle PeopleSoft financial and human capital management systems. It will replace the current Budget Reporting and Analysis Support System (BRASS) and Capital Improvement Program (CIP) system. Authorization of this purchase will provide for the licensing, maintenance, and support necessary for the software to accomplish this objective. The first year of the Agreement includes the initial purchase and installation of the solution in the amount up to $65,825.00. The annual amount for licenses and maintenance is approximately $115,264.00. PRICING ANALYSIS - Pricing has been reviewed and compared with alternative cooperative contract sources. Staff reviewed the pricing and found the pricing to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. The State of Texas Department of Information Resources (DIR) Cooperative Contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE INCREASE - An administrative increase or change order for this Agreement may be made by the City Manager in the amount up to $45,276.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, this Agreement shall begin upon execution and expire on April 25, 2018 to coincide with the expiration dates of the DIR Contract. This approval automatically extends the renewal or replacement of the State of Texas DIR Cooperative Contract No. DIR-TSO-2539. RENEWAL OPTIONS - This Agreement may be renewed for two additional one-year terms at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. |
