The Information Technology Solutions Department (ITS) will use this Agreement to purchase hardware, software, technology services, and maintenance and support services for City departments on an as needed basis. ITS is working with City departments to implement biometric time clocks to improve efficiencies and accuracy of employee time keeping. The City's current time clocks system does not interface with the City's PeopleSoft Enterprise Resource Planning (ERP) system. The Workforce Timekeeper interfaces with the City's ERP system and will eliminate manual data entry and decrease opportunity for timekeeping errors. These new time clock system will be deployed in phases allowing for training, replacement, and upgrades per department. PRICE ANALYSIS - The Department of Information Resources (DIR) contract offers fixed discounts ranging from 3 to 14 percent less than Immix Technology's current retail price list. Staff reviewed the pricing and found pricing to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. The Department of Information Resources (DIR) contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. M/WBE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on October 26, 2016 and shall expire on March 8, 2017, to coincide with the expiration date of the DIR Contract. This approval automatically extends the renewal or replacement of State of Texas DIR Cooperative Contract No. DIR-TSO-2585. RENEWAL OPTIONS - This Agreement may be renewed for up to two successive one-year terms at the City's option, per the conditions established in the contract between the DIR and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term to correspond with the DIR contract term. |
