Authorize Purchase of Two Freightliner Trucks from The Around the Clock Freightliner Group, LLC d/b/a Premier Truck Group of Fort Worth in an Amount Up to $185,198.00, Using a Cooperative Contract for the Park and Recreation Department Through the Property Management Department (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize the purchase of two freightliner trucks from The Around the Clock Freightliner Group, LLC d/b/a Premier Truck Group of Fort Worth in an amount up to $185,198.00, using Texas Multiple Award Schedule 072-A for the Park and Recreation Department through the Property Management Department.

The Park and Recreation Department will use these new Freightliner M106 cab and chassis trucks with Martin chipper dump bodies to maintain the various plant life within the City's Parks and other properties.

The new trucks will replace existing trucks that can no longer be economically maintained.  The existing trucks will be sold at auction upon delivery and acceptance of the new trucks.

The new trucks meet required specifications and are expected to operate satisfactorily during their service life of 26 years and 67,500 miles for each truck.  Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new units upon delivery to the 4100 Columbus Trail facility.

TOTAL OWNERSHIP COST - $502,148.00, over service life of 26 years (See attached tabulation).

PRICE ANALYSIS - The prices are 19 percent lower than a similar purchase for a lighter duty truck that was purchased in 2006 (M&C P-10411).  Staff reviewed the prices and determined them to be fair and reasonable.

COOPERATIVE PURCHASE - State law provides that a local government purchasing an item(s) under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item(s).  Texas Multiple Award Schedule (TXMAS) contracts have been competitively bid to increase and simplify the purchasing power of government entities.

DELIVERY - The new units will be delivered within 90 days after receipt of a purchase order.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $46,299.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.