M&C Review


COUNCIL ACTION:  Approved on 9/27/2016 - Ordinance No. 22449-09-2016

DATE: 9/27/2016 REFERENCE NO.: **C-27951 LOG NAME: 60RMARYSEMERCIRCLEC
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Ratify an Emergency Contract with William J. Schultz, Inc. d/b/a Circle C Construction Company, City Secretary No. 48109, in the Final Amount of $150,750.00 for Emergency Sanitary Sewer Repair Work Performed on Mary's Creek Sewer Collapse and Adopt Appropriation Ordinance (COUNCIL DISTRICT 3)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Sewer Capital Fund in the amount of $150,750.00 from available funds; and

2.  Ratify an Emergency Agreement with William J. Schultz, Inc. d/b/a Circle C Construction Company, City Secretary No. 48109, in the final amount of $150,750.00 for emergency work to repair a 24-inch Sanitary Sewer Main (M-252).

 
DISCUSSION:

The 24 inch sewer line located parallel to and offset from Mary's Creek was installed in 1956 to provide sewer collection service to areas in far west Fort Worth. With the heavy rains and associated flooding in May and June of this year, approximately 100 linear feet of the 24 inch clay sewer pipe was washed out, resulting in a sanitary sewer overflow into Mary's Creek.

Sanitary Sewer Overflows are a threat to the health and safety of the City of Fort Worth. Chapter 2, Article I, Section 2-9 of the City's Code of Ordinances and Section 252.022 of the Local Government Code exempts from normal bidding requirements expenditures that are necessary to preserve or protect public health or safety of the municipality's residents and procurements necessary because of unforeseen damage to public machinery, equipment, or property.

Bypass pumping operations were initiated in order to stop the overflow and continued until a new sewer line was installed. The replacement sewer line  designed by in-house engineering Staff was moved further away from Mary's Creek. Approximately 470 LF of 24-inch pipe and five manholes were installed to repair the sewer main. It was beyond the City's ability to perform a repair of this size, length, and depth. The Water Department engaged William J. Schultz, Inc. d/b/a Circle C Construction Company for the emergency repair to Sanitary Sewer Main M-252.

The attached City Manager memo dated June 23, 2016 approved the emergency work up to $300,000.00. The total construction cost was $150,750.00, which is fair and reasonable for the work performed.  The cost for equipment rental using existing city contracts for emergency bypass pumping was $21,886.04. A significant effort was made by Staff to remediate any impacts to the creek environment resulting from the wastewater overflow, which is reflected in the Field Operations Staff costs associated with this emergency response.

Total cost for the emergency work performed on Mary's Creek Sewer Collapse is shown below:

Mary's Creek Sewer Collapse Cost Summary

Company/Activity

Amount

Barco Pumping        $697.50
US Shoring    $2,306.93
United Rental  $18,881.61
Circle C Construction$150,750.00
Easements

    $1,500.00

Design    $4,000.00
Field Operations  $90,113.96
Total$268,250.00

This project was located in COUNCIL DISTRICT 3, Mapsco 75V.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Sewer Capital Fund. The Fiscal Year 2016 Sewer Operating Budget includes appropriations of $26,300,046.00 for the purpose of providing Pay-As-You-Go funding for sewer capital projects. After this transfer for Fiscal Year 2016, the balance will be $2,685,387.00. Appropriations for M252 Emergency Realignment Project, Mary's Creek Sewer Collapse by Fund will consist of the following:

FUND

Current Appropriations

Current Appropriations

Project Total*

Sewer Capital Fund 59607

$0.00

$150,750.00

$150,750.00

Project Total

$0.00

$150,750.00

$150,750.00

*Numbers rounded for presentation purposes.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
John Carman (8246)
Additional Information Contact:
Jim Deeter (7803)

 
 
ATTACHMENTS
  60RMARYSCEMERCIRCLEC MAP.pdf
  60RMARYSEMERCIRCLEC sewer AO16R.docx
  Circle C Mary's Creek Emergency.pdf
  FID TABLE FOR 60RMARYSEMERCIRCLEC.pdf
  June 23 CM Memo.pdf
  SAM William J Schultz Inc dba Circle C Construction Company.pdf