M&C Review


COUNCIL ACTION: Approved on 8/30/2016

DATE:	8/30/2016	REFERENCE NO.:	**G-18803	LOG NAME:	13FY17 FEES
CODE:	G	TYPE:	CONSENT	PUBLIC HEARING:	NO
SUBJECT:	Adopt Fiscal Year 2017 Fee Increases for Golf, Public Events, Aviation, Library and Parks and Formally Designate Certain Personnel to Act on Behalf of the Financial Management Services Department in Collecting Fees and Issuing Licenses (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council:

1. Adopt the identified fee increases for Golf, Public Events, Aviation, Library and Parks Fiscal Year 2017; and

2. Formally designate the departments and personnel that are routinely tasked with collecting fees and issuing licenses to act as agents of the Financial Management Services Departments in so doing.

DISCUSSION:

The purpose of this Mayor and Council Communication (M&C) is to take action in connection with adjusting fees that will apply to various City services during Fiscal Year 2017 (FY2017) and documenting compliance with the City Charter in connection with collecting fees and issuing licenses, as applicable.

A variety of fees apply to City services that range from renting out the Convention Center to green fees at municipal golf courses. Many of the fees are set out in state law or in the City Code, and some, such as the Water and Sewer Rates, are adopted by Ordinance on an annual basis. However, in several provisions of the City Code, fees are defined as being in the amount set by City Council.

Approval of this M&C would approve increases for Fiscal Year 2017 to fees that are not established by other law. All other fees would remain in effect at their last-adopted rate as set by state law, City ordinance, or prior City Council action, as applicable.

The proposed fees were used in crafting revenue projections used in developing the Fiscal Year 2017 budget and include the following fee changes:

CULTURE AND TOURISM FUND (Public Events Department)*
WRMC - Cattle Barn No. 2 Move In/Move Out	$350.00	Increase of $50.00
WRMC - Cattle Barn No. 2 Show/Event	$700.00	Increase of $100.00
WRMC - Milking Parlor Event	$100.00	New Fee - New Event Space
WRMC - Portable Stall Rental; 8 to 14 days	$75.00	Increase of $15.00
WRMC - Portable Stall Rental; 15 to 28 days	$125.00	New Fee
WRMC - Will Rogers Suite	$500.00	New Fee - New Event Space
WRMC - Cable/Video drop	$100.00	Increase of $25.00
WRMC - Piano, Baby Grand RUI Stage	$125.00/day	Increase of $25.00 per day
WRMC - Projector Screen	$10.00	New Fee
WRMC - Spot Light, Portable	$75.00	Increase of $15.00
WRMC - Portable Fire Extinguishers	$10.00	New Fee
WRMC - 6' Round tables	$5.00	Increase of $1.00
WRMC - 8' Classroom Tables	$5.00	Increase of $1.00
WRMC - 8' Johnson Tables	$5.00	Increase of $1.00
WRMC - 8' Tables	$5.00	Increase of $1.00
WRMC - Oval Tables	$5.00	Increase of $1.00
WRMC - Silver Spur Round Tables	$10.00	Increase of $6.00
WRMC - Labor to set and remove non-City tables	$2.00	Increase of $0.50
WRMC - Set/Remove White Wall Extension in Coliseum	$400.00	Increase of $100.00
WRMC - Stage Manager	$30.00/hour	Increase of $5.00 per hour
WRMC - Stagehand Labor	$30.00/hour	Increase of $5.00 per hour
WRMC - Engineer Labor	$30.00/hour	Increase of $5.00 per hour
WRMC - Maintenance Labor	$30.00/hour	Increase of $5.00 per hour
WRMC - A-Frames	$25.00	Increase of $5.00
WRMC - Shavings - Loose bag	$7.00	Increase of $0.50
FWCC - 4 x 8 Stage Unit set	$45.00	Increase of $10.00
FWCC - 6 x 8 Stage Unit set	$50.00	Increase of $20.00
FWCC - Dance Floor Unit set	$20.00	Increase of $5.00
FWCC - Meeting Room Reset	$100.00	Currently a unit-based fee per table and chair
FWCC - Ballroom Reset	$500.00	Currently a unit-based fee per table and chair
FWCC - Meeting Room Air Wall Reset	$50.00	New Fee
FWCC - Ballroom Air Wall Reset	$100.00	New Fee
FWCC - Exhibit Hall Air Wall Reset	$150.00	New Fee
*The Director or the Director's designee is authorized to adjust WRMC and FWCC fees to respond to market demands.

GENERAL FUND (Library)
Nonresident Library Card Fee	$50.00	Currently variable rate based on number of items allowed to check-out. New rate provides unlimited use for one year

GENERAL FUND (Park and Recreation Department)
Log Cabin Village Daily Admission - Adult (ages 18 and older)	$5.50	Increase of $0.50
Log Cabin Village Daily Admission - Senior (ages 55 and older)	$5.00	Increase of $0.50
Log Cabin Village Daily Admission - Youth (ages 4 - 17)	$5.00	Increase of $0.50
Log Cabin Village Admission - Group Rate	$4.50	Increase of $0.50
LCV Group Tours - Meet the Pioneers	$3.50	Increase of $0.50
Recreation Center - Refundable Deposit for After Hours Rental	$150.00	New Fee

MUNICIPAL AIRPORTS FUND (Aviation Department)
Fuel Flowage Fees - Meacham	$0.14/gallon	Increase of $0.01 per gallon
Commercial Aircraft Landing Fees - Alliance	$1.75/1000lbs	Increase of $0.15 per 1,000 lbs.
Non-Commercial Aircraft Landing Fees - Alliance	$1.55/1000lbs	Increase of $0.15 per 1,000 lbs.
Ground Lease - Alliance	$0.42/sq ft	Increase of $0.02 per sq. ft.
Ground Lease - Meacham	$0.40/sq ft	Increase of $0.02 per sq. ft.
Ground Lease - Spinks	$0.27/sq ft	Increase of $0.05 per sq. ft.
Customs User Fee	$300.00	New fee will help to recover the costs of a Customs office for international operations during normal business hours
Customs User Fee	$500.00	New fee with help recover the costs of a Customs office for international operations during off hours such as nights and weekends
Lease Agreements	2.3% increase applied to existing Lease Agreements based on Consumer Price Index (CPI) for the DFW Metroplex

MUNICIPAL GOLF FUND (Park and Recreation Department)
Annual Pass Green Fee Surcharge -Sycamore	$3.00	Increase of $1.00 per round with annual family, individual, senior or junior pass
Annual Pass Green Fee Surcharge -Meadowbrook	$3.00	Increase of $1.00 per round with annual family, individual, senior or junior pass
Annual Pass Green Fee Surcharge -Pecan Valley - Hills Golf Course	$3.00	Increase of $1.00 per round with annual family, individual, senior or junior pass
Annual Pass Green Fee Surcharge -Pecan Valley - River Golf Course	$6.00	Increase of $1.00 per round with annual family, individual, senior or junior pass
Annual Pass Green Fee Surcharge - Rockwood	$8.00	New rate per round with annual family, individual, senior or junior pass
Annual Pass Green Fee Surcharge/Platinum Pass Peak Time Rockwood	$20.00	New rate per round during peak tee times with annual platinum pass
Platinum Annual Pass - Pecan Valley	$2,200.00	Increase of $400.00 per pass
Platinum Annual Pass - Meadowbrook	$2,200.00	Increase of $400.00 per pass
Platinum Annual Pass - Rockwood	$2,200.00	Increase of $400.00 per pass
Green Fee Weekday - Rockwood	$25.00 - $35.00	New rate range base on course layout, anticipated conditions and the area golf market
Green Fee Weekday Mid Day -Rockwood	$20.00 - $25.00	New rate range base on course layout, anticipated conditions and the area golf market
Green Fee Weekday Evening -Rockwood	$14.00 - $20.00	New rate range base on course layout, anticipated conditions and the area golf market
Green Fee Senior - Rockwood	$18.00 - $20.00	New rate range base on course layout, anticipated conditions and the area golf market
Green Fee Junior - Rockwood	$17.00 - $20.00	New rate range base on course layout, anticipated conditions and the area golf market
Green Fee Weekend - Rockwood	$35.00 - $45.00	New rate range base on course layout, anticipated conditions and the area golf market
Green Fee Weekend Mid Day -Rockwood	$28.00 - $35.00	New rate range base on course layout, anticipated conditions and the area golf market
Green Fee Weekend Evening - Rockwood	$20.00 - $25.00	New rate range base on course layout, anticipated conditions and the area golf market

Approval of the M&C would also officially designate other personnel and departments as acting on behalf of the Financial Management Services (FMS) Department in collecting those fees and issuing licenses, as applicable.

The City Charter charges the City's Finance Department "with the administration of the financial affairs of the city, including the keeping and supervision of all accounts . . . [and] the issuance of licenses and the collection of license fees . . . ." As the City has grown over the years, responsibilities for issuing licenses and collecting became decentralized, with various departments and personnel being assigned as reflected in the City's revenue manual.

In connection with the adoption of the Fiscal Year 2016 budget, the City Council approved M&C G-18545 (September 15, 2015), which formally designated the assigned personnel and departments to act on behalf of FMS in collecting fees and issuing licenses, where applicable. Adoption of the current M&C would continue that designation through Fiscal Year 2017.

FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation that the participating departments are responsible for the collection and deposit of funds due to the City.

TO
	Fund	Department ID	Account	Project ID	Program	Activity	Budget Year	Reference # (Chartfield 2)	Amount

FROM
	Fund	Department ID	Account	Project ID	Program	Activity	Budget Year	Reference # (Chartfield 2)	Amount

Submitted for City Manager's Office by:

Susan Alanis (8180)

Originating Department Head:

Lynda Johnson (6222)

Additional Information Contact:

Terry Hanson (7934)

ATTACHMENTS