Authorize Purchase of Five Trucks from Austin Truck & Equipment, Ltd. d/b/a Freightliner of Austin, in the Amount Up to $1,009,350.00, Using a Cooperative Contract for the Transportation and Public Works Department Through the Property Management Department (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize the purchase of five trucks from Austin Truck & Equipment, Ltd. d/b/a Freightliner of Austin, in the amount up to $1,009,350.00, using Buyboard Contract Nos. 430-13 and 424-13 for the Transportation and Public Works Department through the Property Management Department.

The Transportation and Public Works Department (T/PW) will purchase four Freightliner Chassis with Bergkamp pothole patcher bodies, and one Freightliner Chassis with Vactor sewer body for the maintenance and repair of the City's storm water system and for street maintenance.

Two pothole patcher trucks are additions to fleet and the remaining trucks will replace existing trucks that can no longer be economically maintained. The existing trucks will be sold at auction upon delivery and acceptance of the new trucks.

The new trucks meet required specifications and are expected to operate satisfactorily during their service life of 12 years for each truck.  Warranty information, manufacturer's Statement of Origin, and original sales invoice will accompany the new trucks upon delivery to the facility located at 4100 Columbus Trail.

TOTAL OWNERSHIP COST - $1,361,707.00 over service life of 12 years (see attached tabulation).

PRICE ANALYSIS - The unit prices are 10 percent higher than the previous prices approved by City Council on September 17, 2013 (M&C P-11579). The prices have been reviewed by Staff and deemed fair and reasonable based on current market values.  

DELIVERY - The trucks will be delivered within 120 days after receipt of a purchase order.

COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item.  Buyboard contracts have been competitively bid to increase and simplify the purchasing power of government entities.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.