It is recommended that the City Council authorize non-exclusive Purchase Agreements with Atlas Utility Supply, Co., DFW Plastics, Inc., Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, ACT Pipe and Supply, Inc., and Ferguson Enterprises, Inc. d/b/a Ferguson Waterworks, for an amount up to $100,000.00 for the first year for composite, concrete meter boxes, lids and cast iron lids for the Water Department.  

The Water Department will use these Agreements to purchase composite, concrete meter boxes, lids and cast iron lids for various locations throughout the City.  

The Invitation to Bid (ITB) consisted of detailed specifications describing the composite, concrete meter boxes, lids and cast iron lids meeting American Association of State Highway and Transportation Officials (AASHTO) design load of H-20 and H-10, American Society for Testing and Materials (ASTM), Automated Meter Infrastructure (AMI) and American National Standard Institute (ANSI) material requirements.  The Water Department certifies that the bids received from Atlas Utility Supply, Co., DFW Plastics, Inc., Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, ACT Pipe and Supply, Inc., and Ferguson Enterprises, Inc. d/b/a Ferguson Waterworks (Ferguson Waterworks) meet the specifications required for the items that are being awarded.  No guarantees were made that a specific amount of required items would be purchased.  Required items will be ordered on an as needed basis based on price and availability.

BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram on June 15, 2016, June 22, 2016, and June 29, 2016.  Seventy vendors were solicited through the purchasing database system; six bids were received.

BID TABULATION - See attached Bid Tabulation.

PRICE ANALYSIS - There is an overall increase of 13 percent in pricing compared to the previous Agreement awarded October 26, 2010 (M&C P-11172).  The United States Producer Price Index for metal products increased 13 percent from 2012 to 2016.  It is recommended that Atlas Utility Supply, Co., DFW Plastics, Inc., Fortiline Waterworks, Inc. will be awarded composite meter box and lids while Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, ACT Pipe and Supply, Inc., and Ferguson Waterworks will be awarded concrete meter box and cast iron lids.  Water Department Staff reviewed the proposed pricing and certified that the prices offered are fair and reasonable based on the bids received.



ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $25,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

AGREEMENT TERMS - Upon City Council approval, this Agreement shall begin on August 31, 2016 and end on August 30, 2017.

RENEWAL OPTIONS - This Agreement may be renewed for up to four successive one-year terms at the City's option.  This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.