M&C Review


COUNCIL ACTION:  Approved on 8/30/2016 

DATE: 8/30/2016 REFERENCE NO.: **C-27889 LOG NAME: 20HMAC 2016-10 HIR STREET REHABILITATION
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Contract with Cutler Repaving, Inc., in the Amount of $2,767,877.69 for Hot Mix Asphaltic Concrete, HMAC – 2016-10, Hot-in-Place Recycling Street Rehabilitation at Multiple Locations Throughout the City of Fort Worth (COUNCIL DISTRICTS 2, 8 and 9)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of a contract with Cutler Repaving, Inc., in the amount of $2,767,877.69 for Hot Mix Asphaltic Concrete, HMAC 2016-10, Hot-in-Place recycling street rehabilitation at multiple locations as listed on the attachments provided.

 
DISCUSSION:

Project HMAC – 2016-10 (City Project No. 100345) is part of the 2016 Contract Street Maintenance Program, which provides for the rehabilitation of deteriorated asphalt streets. Staff is proposing to use a Hot-in-Place Asphalt Recycling (HIR) overlay methodology on nine street segments listed below.

The Transportation and Public Works Department has been using HIR since 2007 along with the more traditional Mill and Overlay (MOL) procedure.

There are a limited number of contractors that perform HIR in Texas. Although the City received only one bid in this process, Staff finds the pricing to be consistent with the previous year's contract and lower than our current Mill and Overlay contract prices. Funding for this contract is included in the 2016 Contract Street Maintenance Program.

The City reserves the right to increase or decrease quantities of individual pay items within the contract, provided that the total contract amount remains within plus or minus 25 percent of the contract award.

This project was advertised for bid on April 14, 2016 and April 21, 2016, in the Fort Worth Star-Telegram. On May 12, 2016, the following bid was received:

  

Bidders

Amount

Cutler Repaving, Inc.

$2,767,877.69

This contract is a portion of a total project that includes, project management, inspection and contingencies for a project budget of $3,432,168.33.

Construction for this project should start by approximately October 2016 and be completed by approximately April 2017. Upon completion of this project, there will be no impact on Transportation and Public Works operating budget.


M/WBE Office: Cutler Repaving, Inc., is in compliance with the City's BDE Ordinance by committing to nine percent MBE participation. The City's MBE goal on this project is nine percent.


These projects are located in COUNCIL DISTRICTS 2, 8 and 9, Mapsco 62G, 62J, 62P, 75M, 76L, 76Q, 77E, 77J, 77N, 77W, 91J, 92L and 106H.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the Street Improvements CO's Residuals Fund.

  

Description

Existing Appropriations

Additional appropriations per this Mayor and Council Communication

Total Proposed Appropriations

HIR 2016-10 Fund 39412

$3,432,168.33

$0.00

$3,432,168.33

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    39412 0200431 5740010 100345   006280 2016   $2,767,877.69

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Kristian Sugrim (8902)

 
 
ATTACHMENTS
  Cutler Repaving HMAC 2016-10 HIR Street Rehabilitation.pdf
  H2016-10_MAP_PAGE_1.pdf
  H2016-10_MAP_PAGE_2.pdf
  H2016-10_MAP_PAGE_3.pdf