The purpose of this Mayor and Council Communication (M&C) is to seek City Council authorization of an extension and amendment of City Secretary Contract No. 46104, with Williams Scotsman, Inc., extending the lease for an additional seven months and adding additional services for the temporary modular buildings used at Fort Worth Meacham International Airport. On September 9, 2014 (M&C C-26959), the City Council authorized the execution of a lease Agreement with Williams Scotsman, Inc., to lease modular buildings for the relocation of tenants during the renovation of the Meacham administration building. On October 28, 2014 (M&C-C- 27061), City Council approved a separate contract with Williams Scotsman, Inc., for construction site preparation which included bringing the trailers onsite and connecting utilities to the trailers. The scheduled completion date of the renovation of the administration building has been extended, due to unforeseen circumstances, which results in the need for Staff to extend the lease terms of the temporary modular building beginning July 1, 2016. Additional funds is also necessary to cover the servicing of the holding tanks, removal of the modular building after lease expiration, and to return the site to its previous condition. The extension and amendment would increase the lease Agreement by $213,116.00 bringing the total amount up to $726,820.00. PROJECT SCHEDULE - The estimated completion date for the renovation of Meacham's Administration Building is December 31, 2016. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Aviation Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from source(s) where subcontracting or supplier opportunities are negligible. A waiver of the goal for MBE/SBE was previously granted by the M/WBE Office (M&C C-26959). COOPERATIVE PURCHASE - The Contract was previously awarded using the Cooperative Purchasing Network Contract No. R507 (M&C C-26959). State law provides that a local government purchasing goods or services under a Cooperative Purchasing Agreement satisfies state law requiring that the local government seek competitive bids for them. TCPN contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. This project is located in COUNCIL DISTRICT 2, Mapsco 48T. |
