The Information Technology Solutions Department (ITS) will use this Purchase Agreement for the purchase of smartphones, tablets, monthly wireless phone services, repairs and maintenance for all City departments. The current number and type of devices being used by City employees that would be covered under this Agreement are: SMARTPHONES | 2016 | LAPTOPS | 249 | TABLETS | 144 | AIRCARD | 32 | TOTAL | 2441 |
The average annual cost for the past two years for these services was $1,284,997.00 and Staff anticipates additional usage over the term of this Agreement up to $1,500,000.00 per year. PRICE ANALYSIS - AT&T offers various discounts based on the types of services being utilized. The requirements, plans, devices and other related services of previous Agreements awarded April 2014 (M&C P-11642 ) have been changed for this Agreement. Therefore, there is no direct relationship to compare the unit prices. Staff reviewed the pricing and found pricing to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state law requiring that the local government seek competitive bids for purchase of the item. The Texas Department of Information Resources (DIR) contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. M/WBE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager for the Purchase Agreement in the amount of $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on October 26, 2016 and shall expire on June 10, 2017, to coincide with the expiration date of the DIR contract. RENEWAL OPTIONS - This Agreement may be renewed for up to three additional one-year terms at the City's option, per the conditions established in the contract between the DIR and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. |
