M&C Review


COUNCIL ACTION:  Approved on 6/28/2016 

DATE: 6/28/2016 REFERENCE NO.: **C-27800 LOG NAME: 19PRIORITY REPAIR PROGRAM CONTRACTS
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Amendments to Contracts for the Priority Repair Program with Javier Villagomez d/b/a GTO Construction, Anthony Lee Brown and Tonie Walker Brown d/b/a Camelot Roofing, G.A. Miller Enterprises Inc. d/b/a Glenn's A/C & Heating and Integrity Texas Construction Ltd., for the Priority Repair Program to Increase the Combined Amount for the Program by $250,00.00 for a Total Amount of $1,350,000.00 (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize amendments to contracts for the Priority Repair Program with Javier Villagomez d/b/a GTO Construction, Anthony Lee Brown and Tonie Walker Brown d/b/a Camelot Roofing, G.A. Miller Enterprises Inc. d/b/a Glenn's A/C & Heating and IntegrityTexas Construction Ltd., to add $250,000.00 for a combined amount of $1,350,000.00 for the current program year.

 
DISCUSSION:

On August 4, 2015, the City Council approved the Fiscal Year 2015-2016 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development (HUD), which included a budget of $1,100,000.00 in Community Development Block Grant (CDBG) funds for the 2015-2016 Priority Repair Program (Mayor and Council Communication (M&C) G-18521).  This program addresses health and safety issues by providing up to $5000.00 per year of Priority 1 emergency repairs and Priority 2 home repairs to qualified low-income homeowners experiencing failed household mechanical systems.  Eligible repairs include gas leaks, water leaks, major plumbing problems, inoperable and/or hazardous water heaters, lack of primary heating sources, electrical problems, roof repairs, heating/air conditioning systems and unstable, sagging or rotten bathroom subflooring or ceilings.

On October 15, 2013 (M&C C-26508), City Council authorized the award of contracts to five firms to deliver the services required by the Priority Repair Program.  These contracts were awarded for a one-year term with the option for four one-year renewals for the combined amount of $1,100,000.00 annually.  Repairs at specific home sites are awarded on a job-order basis to the participating firms.  Contracts with GTO Construction (City Secretary Contract (CSC) No. 45067), Camelot Roofing (CSC No. 45066), Glenn's A/C & Heating (CSC No. 45091) and IntegrityTexas Construction (CSC No. 45092) were renewed for the 2015-2016 Program Year in October 2015.  Since the initial award of contracts, Romance Plumbing has withdrawn from providing services for the PRP.

On June 14, 2016, the City Council approved an additional $250,000.00 in previously unallocated CDBG funds for the PRP to enable it to continue to offer services to low income homeowners (M&C G-18760).  In order to ensure continued operation of the program with the additional $250,000.00 in funding, Staff recommends amending the contracts with the remaining four firms to increase the combined annual amount to $1,350,000.00.  Work will continue to be assigned on a rotating basis to each contractor.  No specific amount of work is promised to any particular contractor.

M/WBE OFFICE - The City's MBE goal on this project is 10 percent. Javier Villagomez d/b/a GTO Construction is in compliance with the City's BDE Ordinance by committing to 10 percent MBE participation on this project. and is a certified M/WBE firm.  G.A. Miller Enterprises Inc. d/b/a Glenn's A/C & Heating is in compliance with the City's BDE Ordinance by committing to 10 percent MBE participation on this project. and is a certified M/WBE firm.  IntegrityTexas Construction Ltd., is in compliance with the City's BDE Ordinance by committing to 10 percent MBE participation on this project and is a certified M/WBE firm.  Anthony Lee Brown and Tonie Walker Brown d/b/a Camelot Roofing is a roofing firm and an MBE goal was not set for this service.

The Priority Repair Program is available in ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget and will be available in future year budgets, as appropriated, of the Grants Funds.  Prior to an expenditure being incurred, the participating department has the responsibility to verify the availability of funds.  

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    21001 0190463 5330201 G00046   991910 2015   $160,740.52
    21001 0190463 5330201 G00051   991910 2015   $89,259.48

Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Aubrey Thagard (8187)
Additional Information Contact:
John Cain (2642)

 
 
ATTACHMENTS
  Camelot form.pdf
  GA Miller form.pdf
  GTO Construction form.pdf
  Integrity form.pdf