M&C Review


COUNCIL ACTION:  Approved on 6/28/2016 

DATE: 6/28/2016 REFERENCE NO.: **C-27801 LOG NAME: 202014 CIP SIDEWALK CONTRACT 2 CHANGE ORDER 1
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Change Order No. 1 to City Secretary Contract No. 47105 with Construction Companies Group, LLC, in the Amount of $104,280.00 for a Revised Contract Amount of $521,574.00 for Additional Driveways and Retaining Walls at Several Locations Within the Project Limits and Provide for Additional Construction Management and Other Project Costs in the Amount of $51,926.00 for a Revised Total Project Amount of $573,500.00  (COUNCIL DISTRICT 2, 4 and 7)

RECOMMENDATION:

It recommended that the City Council authorize the execution of Change Order No. 1 to City Secretary Contract No. 47105 with Construction Companies Group, LLC, in the amount of $104,280.00 for a revised contract amount of $521,574.00 for additional driveways and retaining walls at several locations within the project limits.

 
DISCUSSION:

On August 4, 2015 (M&C C−27404), the City Council awarded City Secretary Contract No. 47105 in the amount of $417,294.00 to Construction Companies Group, LLC, for construction of sidewalks and American with Disabilities Act (ADA) Barrier Free Ramps at multiple locations.

The Change Order No. 1 will provide additional funding due to addition of new driveways at several locations within the project limit. This change order will also include low height retaining walls attached to sidewalks for variation of ground elevation along parkways. The section of driveways and retaining walls were added to provide a safe path for pedestrians.

The Change Order No. 1 of this project is one component of the overall project that includes construction, construction staking, project management, inspection, material testing and  contingencies. The overall project budget is $573,500.00.

The estimated completion date will be extended to September 2016 as a result of additional work added by this change order. Upon completion of this capital project, there will be no annual operating impact to the Transportation and Public Works Department's Operating Budget.

M/WBE OFFICE - Construction Companies Group, LLC, agrees to maintain its initial MBE commitment of 22 percent that it made on the original contract and extend and maintain that same MBE commitment of 22 percent to this change order. Therefore, Construction Companies Group, LLC, remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MBE Commitment form executed by an authorized representative of its company.

The project is located in COUNCIL DISTRICT 2, 4 and 7 Mapsco 8P, 22U, 32M, 32Q, 47G, 48V, 49D, 61D, 61G, 61H, 62P and 63H.




 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget as appropriated of the 2014 Bond Program Fund.

Description

Appropriations to Date

Pending Expenditures/Encumbrances

Remaining Balance

Sidewalk Contract 2-34014

$573,500.00

$558,640.82

$14,859.18

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    34014 0200431 5740010 C02587   C03883 2016 14010207 $104,280.00

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Richard Martinez (7914)
Tariqul Islam (2486)

 
 
ATTACHMENTS
  Form 1295_Sidewalk Contract 2.pdf
  Map 2014 CIP SIDEWALK CONTRACT 2.pdf